Site Project Coordinator – Field Ops & Logistics

W. G. Yates & Sons Construction Company; Castroville (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

W. G. Yates & Sons Construction Company is seeking a Project Coordinator based at the project site to support operational, logistical, and administrative functions on a large-scale project.

You will serve as a central hub among field teams, subcontractors, and the corporate office to ensure accurate documentation and smooth coordination. The role emphasizes onboarding, compliance, communication, and safety, with duties spanning training tracking, meeting minutes, calendar management, and travel

Qualifications

• High School Diploma or equivalent.
• Certificate or Diploma in Business Administration preferred.
• Minimum of three (3) years of experience in administrative, coordination, timekeeping, or customer-service-related roles.
• Strong multitasking and prioritization abilities.
• Ability to work constructively in a team environment.

Responsibilities

• Coordinate with HR and field leadership to onboard new employees and subcontractors.
• Manage site access, badging, and orientation logistics.
• Ensure all personnel meet compliance and safety requirements prior to mobilization.
• Work with safety and training teams to schedule required certifications and inductions.
• Track training records and maintain up-to-date compliance documentation.
• Serve as a primary point of contact for site-related inquiries.
• Manage daily email correspondence and distribute project communications.
• Take, organize, and distribute meeting minutes for coordination and subcontractor meetings.
• Maintain project calendars, schedule meetings, and reserve conference rooms.
• Support project documentation including daily logs, labor tracking, and timekeeping.
• Prepare reports and maintain accurate project records.
• Coordinate travel and accommodations for project staff and visitors.
• Assist with planning and executing internal and external site events.
• Provide coordination support to project managers, superintendents, and field engineers.
• Offer coverage for other project support roles as needed.
• Order and manage office supplies, equipment, and site resources.
• Maintain organized filing systems for project documentation.
• Support overall project workflow to ensure timely execution of tasks.
• Refuse unsafe work and follow all safety procedures.
• Report incidents, near hits, and hazards to management.
• Wear and maintain required PPE.
• Participate in workplace inspections and safety meetings.
• Comply with all statutory safety requirements.
• Assist with administering the site safety program as needed.
• Ensure trade partner compliance with OSHA standards and Yates site-specific requirements.
• Provide suggestions for improving safety and demonstrate a proactive safety mindset.

Skills

Communication skills

Teamwork

Organizational skills

Multitasking

Time management

Education

High School Diploma or equivalent

Certificate or Diploma in Business Administration

Job description

W. G. Yates & Sons Construction Company is seeking a Project Coordinator based at the project site to support operational, logistical, and administrative functions on a large-scale project.

You will serve as a central hub among field teams, subcontractors, and the corporate office to ensure accurate documentation and smooth coordination. The role emphasizes onboarding, compliance, communication, and safety, with duties spanning training tracking, meeting minutes, calendar management, and travel