Onsite Construction Project Coordinator — Logistics

W. G. Yates & Sons Construction Company; San Antonio (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

W. G. Yates & Sons Construction Company is seeking a Project Coordinator based at the project site in Texas. The role supports operational, logistical, and administrative functions for a large-scale construction project, acting as the central hub between field teams, subcontractors, and the corporate office.

The position entails coordinating onboarding, safety requirements, communications, meetings, and documentation to ensure smooth project flow and timely execution.

Qualifications

• High School Diploma or equivalent.
• Certificate or Diploma in Business Administration preferred.
• Minimum of three (3) years of administrative, coordination, timekeeping, or customer-service-related roles.
• Strong multitasking and prioritization abilities.
• Team-oriented mindset.
• Strong written and verbal communication skills.
• Ability to manage large volumes of work under tight deadlines.
• Exceptional organizational skills and attention to detail.
• Ability to build strong working relationships across all levels.
• Effective interpersonal skills to communicate with diverse stakeholders.
• Ability to work constructively in a team environment.

Responsibilities

• Coordinate onboarding of new employees and subcontractors.
• Manage site access, badging, and orientation logistics.
• Ensure compliance and safety requirements prior to mobilization.
• Work with safety and training teams to schedule required certifications and inductions.
• Track training records and maintain up-to-date compliance documentation.
• Serve as a primary point of contact for site-related inquiries.
• Manage daily email correspondence and distribute project communications.
• Take, organize, and distribute meeting minutes for coordination and subcontractor meetings.
• Maintain project calendars, schedule meetings, and reserve conference rooms.
• Support project documentation including daily logs, labor tracking, and timekeeping.
• Prepare reports and maintain accurate project records.
• Coordinate travel and accommodations for project staff and visitors.
• Assist with planning and executing internal and external site events.
• Provide coordination support to project managers, superintendents, and field engineers.
• Offer coverage for other project support roles as needed.

Skills

Strong multitasking

Team oriented

Written and verbal communication

Work under tight deadlines

Organizational skills

Relationship building

Interpersonal skills

Team collaboration

Education

High School Diploma or equivalent

Business Administration certificate/diploma preferred

Job description

W. G. Yates & Sons Construction Company is seeking a Project Coordinator based at the project site in Texas. The role supports operational, logistical, and administrative functions for a large-scale construction project, acting as the central hub between field teams, subcontractors, and the corporate office.

The position entails coordinating onboarding, safety requirements, communications, meetings, and documentation to ensure smooth project flow and timely execution.