Project Coordinator

Yates Construction Co.; Town of Texas (WI); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Yates Construction seeks a Project Coordinator based at the project site, reporting to the Project Manager, to support the operational, logistical, and administrative functions of a large-scale project.

You will act as the central hub between field teams, subcontractors, and the corporate office, ensuring accurate documentation and seamless coordination across all project phases.

The role emphasizes safety, compliance, scheduling, meetings, and travel logistics to keep work on schedule.

Qualifications

• High School Diploma or equivalent is required.
• Certificate or Diploma in Business Administration preferred.

Responsibilities

• Onboard new employees and subcontractors; manage site access and orientation logistics.
• Coordinate with HR and field leadership to ensure compliance and safety requirements.
• Serve as primary contact for site-related inquiries and distribute project communications.
• Prepare reports, maintain project records, and coordinate travel for staff and visitors.
• Support meetings, calendars, and documentation including daily logs and timekeeping.
• Assist with safety program administration and site inspections.

Skills

Multitasking

Communication

Team-oriented

Time management

Documentation

Interpersonal skills

Education

High School Diploma

Business Administration diploma/certificate

Job description

Based at the project site and reporting directly to the Project Manager, the Project Coordinator plays a key role in supporting the operational, logistical, and administrative functions of a large-scale construction project. This position acts as a central communication hub between field teams, subcontractors, and the corporate office. In a fast-paced environment, the Project Coordinator ensures efficient workflow, accurate documentation, and seamless coordination across all phases of the project.

Primary Duties

Onboarding & Compliance

• Coordinate with HR and field leadership to onboard new employees and subcontractors
• Manage site access, badging, and orientation logistics
• Ensure all personnel meet compliance and safety requirements prior to mobilization
• Work with safety and training teams to schedule required certifications and inductions
• Track training records and maintain up-to-date compliance documentation

Project Coordination & Communication

• Serve as a primary point of contact for site-related inquiries
• Manage daily email correspondence and distribute project communications
• Take, organize, and distribute meeting minutes for coordination and subcontractor meetings
• Maintain project calendars, schedule meetings, and reserve conference rooms
• Support project documentation including daily logs, labor tracking, and timekeeping
• Prepare reports and maintain accurate project records
• Coordinate travel and accommodations for project staff and visitors
• Assist with planning and executing internal and external site events
• Provide coordination support to project managers, superintendents, and field engineers
• Offer coverage for other project support roles as needed

Office & Site Support

• Order and manage office supplies, equipment, and site resources
• Maintain organized filing systems for project documentation
• Support overall project workflow to ensure timely execution of tasks

Safety Responsibilities

• Refuse unsafe work and follow all Yates Safety Procedures and Work Practices
• Report incidents, near hits, and hazards to management
• Wear and maintain required PPE
• Participate in workplace inspections and safety meetings
• Comply with all statutory safety requirements
• Assist with administering the site safety program as needed
• Ensure trade partner compliance with OSHA standards and Yates site-specific requirements
• Provide suggestions for improving safety and demonstrate a mature, proactive safety mindset

Qualifications

• High School Diploma or equivalent
• Certificate or Diploma in Business Administration preferred
• Minimum of three (3) years of experience in administrative, coordination, timekeeping, or customer-service-related roles
• Strong multitasking and prioritization abilities
• Team-oriented mindset
• Strong written and verbal communication skills
• Ability to manage large volumes of work under tight deadlines
• Exceptional organizational skills and attention to detail
• Ability to build strong working relationships across all levels
• Effective interpersonal skills to communicate with diverse stakeholders
• Ability to work constructively in a team environment

Physical Demands/Essential Job Functions:

This job description reflects an assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Physical requirements for this role may include but not limited to walking, standing, operating tools or equipment, and lifting items (up to 25lbs). Tasks may also be carried out in varying weather conditions and environments as appliable to the position.

About Yates Construction

Ranked among the top commercial and industrial construction companies in the country by Engineering News-Record, Yates Construction is family-owned and provides a wide range of construction and building services. Incorporated in 1964 by William G. Yates Jr., we have steadily grown to become one of the top commercial and industrial construction companies in the nation. We are financially sound with a significant bonding capacity as well as vast personnel and equipment resources.

Our portfolio includes commercial and industrial projects from various sectors including arts and culture, civil, commercial, education, entertainment and gaming, federal, healthcare, hospitality, manufacturing, municipal, retail, and technology. We work hard to understand our client’s business needs and continually look for opportunities to provide additional value to our clients and their projects.

Our client relationships are the foundation of our success, and our primary goal is to help each of our clients achieve their vision. We do this by carefully managing the details and complexities of each project and communicating constantly with all team members.

Yates Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Yates complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.