Site Operations & Travel Administrator

CA Global; Oakland (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

CA Mining in Oakland, California, is seeking a Site Administrator to book and manage travel, accommodation, and transport for site staff and visitors, ensuring policy compliance, budgets, and deadlines while supporting project teams with essential admin tasks.

The role includes accurate ERP data entry (Pronto), roster and hours management, payroll reporting, purchase requisitions, and invoice filing and reconciliation, with a focus on efficiency, safety, and proactive problem solving.

Qualifications

• Bachelor or tertiary qualification in business administration or logistics.
• Minimum 5 years of site-based admin experience.
• Proficiency with ERP systems and data management.
• Strong attention to detail and organizational skills.
• Proactive communicator and problem-solver.

Responsibilities

• Book and manage travel, accommodation, and transport for site staff and visitors.
• Enter and manage operational and mechanical data in the ERP system (Pronto).
• Administer site rosters, shifts, hours, and payroll reporting.
• Handle purchase requisitions, invoicing, filing, tracking and reconciliation.
• Provide onboarding support and general administrative assistance across project teams.
• Conduct weekly planning meetings and monitor daily rosters to support processes.

Skills

ERP systems

Data entry

Office software

Communication

Organization

Education

Tertiary qualification in business administration or logistics

Tools

Pronto ERP

Job description

CA Mining in Oakland, California, is seeking a Site Administrator to book and manage travel, accommodation, and transport for site staff and visitors, ensuring policy compliance, budgets, and deadlines while supporting project teams with essential admin tasks.

The role includes accurate ERP data entry (Pronto), roster and hours management, payroll reporting, purchase requisitions, and invoice filing and reconciliation, with a focus on efficiency, safety, and proactive problem solving.