Site Operations Intern

WuXi Biologics; Cranbury Township (NJ); On-site; USD 28,000 - 41,000; Part time

Job summary

WuXi Biologics in Cranbury, NJ is seeking a Site Operations Intern to support administrative and coordination tasks for client visits, audits, meetings, and site events. You will collaborate with cross-functional teams to keep operations running smoothly while gaining hands-on biopharma exposure.

This internship targets undergraduates or graduates and emphasizes organization, communication, and project coordination skills.

Qualifications

• Pursuing an undergraduate or graduate degree in a related field.
• Strong interest in business operations, administration, event coordination, or biopharmaceutical industry.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).

Responsibilities

• Schedule, coordinate, and prepare materials for client meetings and site activities.
• Prepare meeting agendas, take notes, track action items, and support follow-ups.
• Maintain site activities calendar and communicate events and trainings.
• Support administrative tasks including filing, records management, and communications.
• Prepare reports, presentations, and materials for leadership updates.
• Coordinate visitor logistics and catering for visits and audits.
• Assist with event planning and employee engagement activities.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Education

Undergraduate or graduate student (Business Admin, Communications, Life Sciences, Biotech)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Teams

Job description

Job Summary

The Site Operations Intern will provide administrative and coordination support to the Site Operations team, helping ensure the smooth execution of client visits, audits, business meetings, site events, and other operational activities. This internship offers a valuable opportunity for undergraduate or graduate students to gain hands-on experience in a dynamic biopharmaceutical environment while developing organizational, communication, and project coordination skills. The intern will work closely with cross-functional teams to support day-to-day site operations and employee engagement initiatives.

Title: Site Operations Intern

Location: Cranbury, NJ

The Site Operations Intern will provide administrative and coordination support to the Site Operations team, helping ensure the smooth execution of client visits, audits, business meetings, site events, and other operational activities. This internship offers a valuable opportunity for undergraduate or graduate students to gain hands-on experience in a dynamic biopharmaceutical environment while developing organizational, communication, and project coordination skills. The intern will work closely with cross-functional teams to support day-to-day site operations and employee engagement initiatives.

III. Key Responsibilities

Administrative & Business Support

• Assist with scheduling, coordinating, and preparing materials for client meetings, audits, leadership meetings, and other site activities.


• Prepare meeting agendas, take meeting notes, track action items, and support follow-up communications.


• Help maintain the site activities calendar, ensuring events, meetings, training sessions, and site initiatives are accurately scheduled and communicated.


• Support administrative tasks including document preparation, filing, records management, and distribution of communications.


• Assist in preparing reports, presentations, and meeting materials for site leadership and operational updates.

Client Visit & Audit Coordination

• Provide logistical support for client visits, audits, inspections, and external stakeholder meetings.


• Assist with meeting room reservations, visitor coordination, catering arrangements, and onsite logistics.


• Support the preparation and organization of audit and visitor documentation, presentations, and related materials.


• Help coordinate schedules between internal teams and external visitors to ensure successful visit execution.

Site Events & Employee Engagement Support

• Assist with planning and coordinating site-wide events, employee engagement activities, learning sessions, and recognition programs.


• Support event logistics including room setup, catering coordination, attendee tracking, communications, and post-event follow-up.


• Assist with creating event announcements, newsletters, flyers, and other site communications.


• Provide administrative support for special projects and cross-functional initiatives led by the Site Operations team.

Documentation & Process Support

• Maintain trackers, databases, and records related to site activities, meetings, visitors, and events.


• Assist with organizing documentation and ensuring information is current and accessible.


• Support continuous improvement efforts by helping standardize administrative processes and templates.


• Utilize Microsoft Office applications to support day-to-day operational and administrative activities.

IV. Qualifications

• Current undergraduate or graduate student pursuing a degree in Business Administration, Communications, Life Sciences, Biotechnology, or a related field.


• Strong interest in business operations, administration, event coordination, or the biopharmaceutical industry.


• Excellent organizational and time management skills with strong attention to detail.


• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams).


• Strong written and verbal communication skills.


• Ability to manage multiple priorities in a fast-paced environment.


• Ability to work independently while collaborating effectively with cross-functional teams.


• Bilingual in English and Chinese (written and spoken) preferred but not required.

V. Learning Opportunities

• Gain exposure to site operations, business administration, and cross-functional coordination within the biopharmaceutical industry.


• Develop practical experience supporting client visits, audits, leadership meetings, and employee engagement programs.


• Build skills in event planning, calendar management, business communication, and stakeholder coordination.


• Learn how operational, administrative, and engagement activities contribute to the successful execution of site objectives.

Salary range-20-30.00 per hour

Job description does not intend to list all the duties and responsibilities assigned to this position. Employee holding this position would be required to perform other job-related duties/responsibilities based on their expertise and company business needs.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability