Site Operations & Compliance Administrator

Union Depot; Tampa (FL); On-site; USD 26,000 - 34,000; Full time

Job summary

ABM is seeking an Office Administrator in Tampa, FL to provide administrative, operational, and compliance support at site level. This role enables Site Managers to focus on safety, client engagement, and operational excellence while ensuring accurate reporting and onboarding coordination.

You will maintain rosters, assist with audits, and manage HR, payroll, and records with strong attention to detail and proficiency in Excel/Outlook/Teams.

Qualifications

• Minimum 1–2 years of administrative or operational support experience.
• Experience in facilities management, logistics, or distribution preferred.
• Strong proficiency in Excel, Outlook, Teams, and data entry systems.
• Excellent verbal and written communication in English.
• Ability to interpret and manage hours, payroll inputs, and staffing schedules.

Responsibilities

• Manage daily, weekly, and monthly site-level admin tasks to support the Site Manager.
• Coordinate roster updates, shifts, and attendance records for contractual staffing.
• Prepare SOPs, checklists, and compliance submissions for audits and reviews.
• Maintain organized records for safety, HR, operations, and payroll compliance.
• Support recruitment onboarding including I-9 coordination and orientation prep.
• Track new hire progress through key checkpoints to reduce attrition.
• Ensure timely compliance reporting and governance documentation.
• Coordinate with ABM teams (TA, HR, Payroll, Finance) for communications.
• Identify opportunities to streamline admin tasks and adopt improvements.
• Perform other duties as assigned.

Skills

Data entry

Attention to detail

Communication

Organization

Time management

Collaboration

Problem solving

Education

High school diploma or GED

Associate’s degree or administrative certification

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

ABM is seeking an Office Administrator in Tampa, FL to provide administrative, operational, and compliance support at site level. This role enables Site Managers to focus on safety, client engagement, and operational excellence while ensuring accurate reporting and onboarding coordination.

You will maintain rosters, assist with audits, and manage HR, payroll, and records with strong attention to detail and proficiency in Excel/Outlook/Teams.