Site Operations Administrator & Compliance Coordinator

ABM Industries; Seattle (WA); On-site; USD 38,572 - 52,348; Full time

Job summary

ABM Industries is seeking an Operations Administrator at a Seattle site to provide administrative, operational, and compliance support. The role focuses on accurate site-level reporting, roster and hours inputs, and onboarding coordination to help Site Managers lead safely and effectively.

The position requires 1–2 years of relevant experience, solid Excel proficiency, and the ability to collaborate with HR, TA, Payroll, and Finance teams to maintain data integrity and timely reporting.

Qualifications

• High school diploma or GED required; associate’s degree or administrative certification preferred.
• Driver's License preferred.
• 1–2 years of similar administrative or operational support experience; facilities management, logistics, distribution environments preferred.
• Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.

Responsibilities

• Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.
• Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.
• Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.
• Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.
• Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.
• Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.

Skills

Excel

Outlook

Teams

Data entry

English communication

Education

High School Diploma

GED

Associate degree

Tools

Data entry systems

Payroll systems

HRIS

Job description

ABM Industries is seeking an Operations Administrator at a Seattle site to provide administrative, operational, and compliance support. The role focuses on accurate site-level reporting, roster and hours inputs, and onboarding coordination to help Site Managers lead safely and effectively.

The position requires 1–2 years of relevant experience, solid Excel proficiency, and the ability to collaborate with HR, TA, Payroll, and Finance teams to maintain data integrity and timely reporting.