Site Operations and Purchasing Manager

RS Group; St. Louis (MO); On-site; USD 70,000 - 78,000; Full time

Job summary

RS Integrated Supply in St. Louis, MO, is seeking a Site Operations/Procurement Manager to oversee MRO storeroom operations, optimize inventory, and analyze spend for cost savings.

You will coordinate with vendors, manage purchasing in SYNC, and drive service excellence under the client contract and SOW. The role emphasizes leadership, process improvement, and cross-functional collaboration with corporate teams to ensure on-time delivery and compliance.

Qualifications

• 3+ years purchasing experience in MRO commodities.
• 1+ years supervising staff; onsite Team Leader capability.
• Strong organizational skills and ability to cope with pressure.
• Vendor management including OEM vendors.
• Familiarity with procurement software and MS Office.
• Experience with inventory control, receiving, and shipping processes.
• Experience in financial reporting and budgeting.
• Ability to build client relationships and deliver excellent service.

Responsibilities

• On-site supervision of MRO and storeroom operations including customer service, purchasing, receiving and inventory control; adhere to SOPs.
• Ensure safety rules are observed; complete required training and report incidents.
• Learn client contracts and ensure compliance for all associates.
• Manage client relationships; resolve quality and delivery issues with vendors.
• Oversee purchasing via SYNC; maintain data integrity and cost-effective practices.
• Collaborate with senior management on strategic/tactical plans; prioritize daily tasks.
• Monitor storeroom inventory levels; implement reduction programs and labeling/storage standards.
• Prepare daily, weekly, and monthly reports; analyze results and drive improvements.
• Coordinate with other Site Buyers/Managers; leverage resources.
• Follow supplier programs; collaborate with corporate Supply Chain for value.
• Provide KPI reporting to client; identify opportunities for process enhancements.
• Build local vendor relationships and explore pricing opportunities.
• Improve processes and documentation; communicate with Billing/Finance about invoicing.
• Share program knowledge with customers; expand services as needed.
• Develop understanding of customer's business to tailor offerings.
• Proficient in SYNC and client systems; understand procurement workflows.

Skills

Purchasing experience

MRO procurement

Team leadership

Inventory control

Vendor management

Supply chain management

Microsoft Office

Financial reporting

Tools

SYNC system

CMMS/EAM software

MS Office

Job description

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Site Operations and Purchasing Manager

Location: St Louis, MO, US

Brand: RS Integrated Supply

Function: Warehouse Ops

Work Location: Field Based

ABOUT THE ROLE

The Site Operations/Procurement Manager oversees and reports on the daily operations of the MRO storeroom, determines proper inventory levels and methods, and analyzes spend to provide cost savings and storeroom improvements. The Site Operations Manager / Procurement Specialist collaborates with various corporate departments on procurement, systems integration, customer invoicing, and vendor payments. The Site Manager / Procurement Specialist drives customer satisfaction through building strong customer relationships and ensuring excellent customer service from the staff. This role aims to achieve metrics per the customer contract and SOW strategic imperatives related to Cost Savings, Stock Outs, On-Time Delivery, Compliance, Safety & Environmental, Material Savings, and Process Improvements. This includes negotiating, developing, and managing multi-disciplined projects, as well as tracking and managing business results and routinely sharing and presenting those results regularly to the client. The Site Manager / Procurement Specialist demonstrates value to the customer by achieving business goals and objectives, providing measurable cost savings, and identifying storeroom quality improvements. The key to success is conveying a vision for best-in-class storeroom management within the contractual terms.

COMPENSATION: $70K-$78K

KEY RESPONSIBILITIES

• Responsible for the on-site supervision of all aspects of MRO and storeroom management operations encompassing customer service, supply chain management, purchasing, receiving and inventory control while following and enforcing all site SOP guidelines
• Ensure all Company safety rules and regulations are observed and followed. This includes documenting and reporting as required safety training and filing safety incidents according to safety SOPs
• Learn the essential aspects of the client's contract and ensure understanding and compliance for all associates
• Effectively manage client relationships, advise, and consult on business processes and exceed internal/external customer expectations. Attend meetings and make contacts as necessary with Clients and Vendors to resolve quality and delivery problems.
• Execute and manage all aspects of purchasing cost-effectively and maintain data integrity within RS Integrated Supply enterprise asset management system (SYNC). Maintain and control all aspects of purchasing through distribution in a cost-effective manner while communicating with the customer's operational facility. Become proficient in both SYNC and the client's systems
• Work with senior management to define and implement strategic and tactical plans and concepts, effectively prioritizing daily tasks and procedures.
• Collaborate with the Lead Inventory Specialist to monitor storeroom inventory levels and build levels in accordance with customer and RS Integrated Supply's needs. Develop and implement Inventory Reduction Programs. Ensure maintenance of proper labeling and storage of all inventoried items.
• Prepare, perform, and oversee all daily, weekly, and monthly reports (e.g., stock replenishment, Buyer activity, Ops reporting, etc.) as required. Evaluate/analyze report results and develop/initiate corrective actions/process improvements as needed.
• Initiate ongoing communication and collaboration with other Site Buyers and Managers within the program or division to capitalize on areas of opportunity and shared resources.
• Follow the Partner or Tier 1 Supplier program as instructed by corporate offices, adhering to established goals. Routinely collaborate with corporate Supply Chain and Partner Suppliers to leverage resources and bring value to the client.
• Periodic KPI reporting and performance review with client (weekly, monthly, quarterly) as required
• Build successful local vendor relationships, evolving the connection to achieve better pricing while researching outside savings and supplier opportunities with external vendors.
• Utilizes approved standard operating procedures to perform and manage all work at the site. Collaborate with CI resource, looking for ways to improve processes, streamline efforts and increase quality documentation and reporting on all efforts made.
• Communicate with RS Billing and Finance departments to monitor invoicing and follow up on past-due AR's.
• Confer with customers to enhance and further implement the program. Evaluate areas for improvement and expanded services. Establishes working relationships and effective communication with key managers and site staff.
• Develops knowledge of customer's business and plant operations so pertinent information can be communicated to our customers and implemented as needed to enhance our program offerings.
• To become proficient in SYNC
• Understanding of client interface and client system if applicable. Understand and follow procurement work flows.
• Will perform duties of procurement specialist and supervise Inventory Specialists.
• Other job duties as assigned

CANDIDATE REQUIREMENTS

• Minimum of 3 years of recent experience in purchasing and managing MRO commodities such as electrical, filters, PVF, power transmission and other related maintenance items.
• Minimum of 3 years of experience in supervising, managing, overseeing, and coaching staff. Ability to be an onsite Team Leader.
• Strong organizational skills and the ability to be flexible.
• Ability to handle stressful situations with professionalism.
• Management of OEM Vendors.
• Proficiency in Procurement or CMMS and/or EAM Software
• Experience in supply chain management/sourcing
• Experience and familiarity with inventory control, receiving, and shipping processes
• Experience in financial reporting, budgeting, and/or overseeing P&L
• Strong proficiency with Microsoft Office programs, including Excel, PowerPoint, and Outlook.
• Demonstrated interpersonal skills, including strong verbal and written communication
• Excellent customer service skills and the ability to manage customer expectations
• Ability to multi-task while paying attention to detail.