Site Operations and Purchasing Manager

RS Integrated Supply; St. Louis (MO); On-site; USD 70,000 - 78,000; Full time

Job summary

RS Integrated Supply in the United States seeks a Site Operations/Procurement Manager to oversee on-site MRO storeroom operations, optimize inventory levels, and analyze spend for cost savings. You will collaborate with procurement, finance, and operations to ensure accurate invoicing, timely payments, and compliance with contract terms.

Lead staff, build strong customer relationships, implement inventory reduction programs, and report KPIs to the client weekly.

Qualifications

• Associate degree or equivalent experience; bachelor’s preferred.
• Minimum 3 years in purchasing and managing MRO items.
• Minimum 3 years supervising staff and onsite leadership.
• Proficiency with procurement systems and Microsoft Office.

Responsibilities

• Oversee on-site MRO and storeroom operations and inventory control.
• Negotiate with vendors and manage supplier relationships.
• Ensure accuracy of invoicing and timely vendor payments.
• Lead staff and implement inventory reduction programs.
• Prepare reports and KPI reviews for the client.

Skills

MRO inventory management

Purchasing leadership

Vendor relations

Cost analysis

Staff supervision

SOP compliance

Customer service

Data reporting

Microsoft Excel

Project coordination

Education

Associate degree or equivalent

Bachelor’s degree preferred

Tools

SYNC

CMMS

EAM Software

MS Office (Excel, PowerPoint, Outlook)

Job description

About the Role

The Site Operations/Procurement Manager oversees and reports on the daily operations of the MRO storeroom, determines proper inventory levels and methods, and analyzes spend to provide cost savings and storeroom improvements. The Site Operations Manager / Procurement Specialist collaborates with various corporate departments on procurement, systems integration, customer invoicing, and vendor payments. The Site Manager / Procurement Specialist drives customer satisfaction through building strong customer relationships and ensuring excellent customer service from the staff. This role aims to achieve metrics per the customer contract and SOW strategic imperatives related to Cost Savings, Stock Outs, On-Time Delivery, Compliance, Safety & Environmental, Material Savings, and Process Improvements. This includes negotiating, developing, and managing multi-disciplined projects, as well as tracking and managing business results and routinely sharing and presenting those results regularly to the client. The Site Manager / Procurement Specialist demonstrates value to the customer by achieving business goals and objectives, providing measurable cost savings, and identifying storeroom quality improvements. The key to success is conveying a vision for best-in-class storeroom management within the contractual terms.

COMPENSATION: $70K-$78K

Key Responsibilities

• Responsible for the on-site supervision of all aspects of MRO and storeroom management operations encompassing customer service, supply chain management, purchasing, receiving and inventory control while following and enforcing all site SOP guidelines
• Ensure all Company safety rules and regulations are observed and followed. This includes documenting and reporting as required safety training and filing safety incidents according to safety SOPs
• Learn the essential aspects of the client’s contract and ensure understanding and compliance for all associates
• Effectively manage client relationships, advise, and consult on business processes and exceed internal/external customer expectations. Attend meetings and make contacts as necessary with Clients and Vendors to resolve quality and delivery problems.
• Execute and manage all aspects of purchasing cost-effectively and maintain data integrity within RS Integrated Supply enterprise asset management system (SYNC). Maintain and control all aspects of purchasing through distribution in a cost-effective manner while communicating with the customer’s operational facility. Become proficient in both SYNC and the client’s systems
• Work with senior management to define and implement strategic and tactical plans and concepts, effectively prioritizing daily tasks and procedures.
• Collaborate with the Lead Inventory Specialist to monitor storeroom inventory levels and build levels in accordance with customer and RS Integrated Supply’s needs. Develop and implement Inventory Reduction Programs. Ensure maintenance of proper labeling and storage of all inventoried items.
• Prepare, perform, and oversee all daily, weekly, and monthly reports (e.g., stock replenishment, Buyer activity, Ops reporting, etc.) as required. Evaluate/analyze report results and develop/initiate corrective actions/process improvements as needed.
• Initiate ongoing communication and collaboration with other Site Buyers and Managers within the program or division to capitalize on areas of opportunity and shared resources.
• Follow the Partner or Tier 1 Supplier program as instructed by corporate offices, adhering to established goals. Routinely collaborate with corporate Supply Chain and Partner Suppliers to leverage resources and bring value to the client.
• Periodic KPI reporting and performance review with client (weekly, monthly, quarterly) as required
• Build successful local vendor relationships, evolving the connection to achieve better pricing while researching outside savings and supplier opportunities with external vendors.
• Utilizes approved standard operating procedures to perform and manage all work at the site. Collaborate with CI resource, looking for ways to improve processes, streamline efforts and increase quality documentation and reporting on all efforts made.
• Communicate with RS Billing and Finance departments to monitor invoicing and follow up on past-due AR’s.
• Confer with customers to enhance and further implement the program. Evaluate areas for improvement and expanded services. Establishes working relationships and effective communication with key managers and site staff.
• Develops knowledge of customer’s business and plant operations so pertinent information can be communicated to our customers and implemented as needed to enhance our program offerings.
• To become proficient in SYNC
• Understanding of client interface and client system if applicable. Understand and follow procurement work flows.
• Will perform duties of procurement specialist and supervise Inventory Specialists.
• Other job duties as assigned

Candidate Requirements

• Associate degree or equivalent experience required; bachelor’s degree preferred
• Minimum of 3 years of recent experience in purchasing and managing MRO commodities such as electrical, filters, PVF, power transmission and other related maintenance items.
• Minimum of 3 years of experience in supervising, managing, overseeing, and coaching staff. Ability to be an onsite Team Leader.
• Strong organizational skills and the ability to be flexible.
• Ability to handle stressful situations with professionalism.
• Management of OEM Vendors.
• CPM/APICS desirable
• Lean/Six Sigma certification preferred
• Proficiency in Procurement or CMMS and/or EAM Software
• Experience in supply chain management/sourcing
• Experience and familiarity with inventory control, receiving, and shipping processes
• Experience in financial reporting, budgeting, and/or overseeing P&L
• Strong proficiency with Microsoft Office programs, including Excel, PowerPoint, and Outlook.
• Demonstrated interpersonal skills, including strong verbal and written communication
• Excellent customer service skills and the ability to manage customer expectations
• Ability to multi-task while paying attention to detail.