Site Operations & Administrative Specialist: Drive Efficiency

Avantor; Phillipsburg (NJ); In loco; USD 46.000 - 73.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical benefits

401(k) plan

Paid time off

Parental leave

Descrizione del lavoro

Avantor is seeking an Administrative Support Specialist to provide advanced administrative and operational support in a manufacturing environment at our Phillipsburg, NJ site. You will coordinate cross-functional activities, manage information flow, prepare reports and presentations, and support HR, IT onboarding, and vendor coordination.

You will handle confidential information with discretion, maintain document control, track site KPIs, manage calendars, plan events, and support office

Competenze

• High school diploma or equivalent; bachelor's degree preferred.
• 2–3 years administrative or operational support experience in manufacturing/biotech/production setting.
• Experience processing purchase orders (POs).
• Experience supporting site leadership and coordinating with vendors.
• Experience with expense reporting, KPI tracking, and operational reporting tools.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• SAP and ERP system knowledge.

Mansioni

• Perform advanced administrative support with independent judgment and prioritization.
• Coordinate cross-functional activities and communications with internal teams and external vendors.
• Research, compile data, and prepare reports, dashboards, and presentations.
• Support financial and operational processes such as expense tracking and cost allocation.
• Coordinate building-related projects with Facilities/Maintenance and external vendors.
• Track and report site KPIs and ensure timely reporting.
• Manage office operations including calendar management and space logistics.
• Plan and execute site events, meetings, and trainings.

Conoscenze

Cross-functional coordination

MS Office proficiency

Strong written and verbal comms

Problem-solving

Independent judgment

Expense reporting & KPI tracking

Formazione

High school diploma or equivalent

Bachelor's degree preferred

Strumenti

SAP

ERP system

Descrizione del lavoro

Avantor is seeking an Administrative Support Specialist to provide advanced administrative and operational support in a manufacturing environment at our Phillipsburg, NJ site. You will coordinate cross-functional activities, manage information flow, prepare reports and presentations, and support HR, IT onboarding, and vendor coordination.

You will handle confidential information with discretion, maintain document control, track site KPIs, manage calendars, plan events, and support office