Field Administrative Assistant

Insight Global (United States); Childress (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Insight Global in Childress, TX is seeking a Field Administrative Assistant to provide comprehensive administrative and operational support at the field site. You will report to the Field Office Manager and collaborate with the project team, subcontractors, and site staff to ensure smooth daily operations.

Responsibilities include supply management, meeting coordination, visitor intake, vendor liaison, onboarding support, timesheet processing, and maintaining project diaries and records.

Qualifications

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in construction/engineering/architectural fields.
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams).
• Workforce Housing experience preferred.
• Construction environment experience preferred but not required.

Responsibilities

• Supply Management: Order and stock essential office, kitchen, event, and PPE supplies.
• Meeting & Calendar Coordination: Maintain meeting room calendars and support planning; manage distribution lists.
• Visitor Coordination: Greet/sign in visitors and ensure legal documentation for onsite access.
• Vendor Relations: Coordinate with service vendors and oversee janitorial, couriers, and beverage providers.
• Event Support: Plan and organize in-office and onsite events.
• Onboarding Assistance: Support onboarding for new hires and consultants.
• Timesheet Management: Collect and file employee timesheets timely and organized.
• General Administrative Support: Assist with various requests and tasks to improve efficiency.
• Drug testing and safety orientation paperwork tracking assistance.
• Maintain files, forms, PO, subcontract files, meeting minutes, etc.
• Maintain office supplies for the job.
• Organize site security and badging process.
• Organize project diaries, meeting minutes, and distribute job site correspondence.

Skills

Administrative support

Calendar management

Visitor coordination

Vendor relations

Onboarding assistance

Timesheet management

Attention to detail

Education

High school diploma or GED

Tools

Windows

Microsoft Office 365

Excel

Word

Outlook

PowerPoint

ProCore

Teams

Job description

Job Description

The Field Administrative Assistant provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the field office manager this role works closely with the project team, including the Field Office Manager, Project Superintendent, Project Manager, and subcontractors. The Field Admin plays a key role in supporting the coordination of documentation and daily office operations. Through strong administrative support and attention to detail, this position contributes to the overall efficiency and success of the project. This position will be fully at the project site in Childress, TX.

• Supply Management: Manage the ordering and stocking of essential office, kitchen, event, and PPE supplies.
• Meeting & Calendar Coordination: Maintain and reserve meeting room calendars and support planning needs as well as manage email distribution lists relating to the project.
• Visitor Coordination: Greet and sign in visitors, ensuring all necessary legal documentation is completed and filed appropriately for onsite access.
• Vendor Relations: Assist the Field Office Manager coordinate with and oversee service vendors, including janitorial staff, couriers, coffee and water machine providers.
• Event Support: Assist the Field Office manager plan and organize in-office and onsite events, such as holiday celebrations and craft appreciation activities.
• Onboarding Assistance: Support the onboarding process for new hires, internal transfers, and consultants.
• Timesheet Management: Collect and file employee timesheets in a timely and organized manner.
• General Administrative Support: Assist office staff with various requests and administrative tasks to support overall efficiency.
• Assist in tracking drug testing and safety orientation paperwork.
• Assisting in developing and maintaining files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms etc.
• Assist with maintaining office supplies needed for the job.
• Organize and lead the site security and badging administrative process.
• Organize and lead project daily diaries, meeting minutes, and other assignments.Assist with copying, filing, and mailing/distribution of job site correspondence.

Skills and Requirements

• High school diploma or GED required.
• Minimum of one (1) year of accounting and office management experience in the construction, engineering, or architectural (or related) field.
• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, ProCore and Teams) and have a general understanding of working within a computer network.
• Work Force Housing experience preferred.
• Construction environment experience is highly preferred but not a must have.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].