Site Leadership Operations Coordinator

Zoetis, Inc; Kalamazoo (MI); On-site; USD 65,000 - 95,000; Full time

Job summary

Zoetis, Inc in Kalamazoo seeks a Site Business Operations Coordinator to support site leadership, translating priorities into precise action and ensuring operations run efficiently in a fast‑paced manufacturing setting.

You will own leadership meeting cadences, prepare agendas, track decisions, and coordinate town halls and leadership offsites while collaborating across functions to drive efficiency and alignment.

Qualifications

• BA/BS in Business Administration, Organizational Leadership, Communications, or related discipline preferred.
• Minimum 3–5 years of experience in executive support, business operations, site coordination, or similar in a demanding environment.
• Experience owning leadership meeting cadences, agendas, and closed‑loop action tracking.
• Proficiency with Microsoft Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Strong written and verbal communication skills with senior leaders daily.
• Ability to manage competing priorities in ambiguous settings and deliver.
• Canva proficiency or strong visual communication capability.
• Experience planning large events, town halls, or offsites.
• Familiarity with procure‑to‑pay (P2P) processes and vendor coordination.

Responsibilities

• Design and steward a streamlined leadership meeting cadence centered on decision‑making, KPI performance, and milestones.
• Build initiative‑driven agendas; coordinate attendees, pre‑reads, and outcomes.
• Publish timely notes and logs; drive closed‑loop follow‑through with accountability.
• Partner with Site Lead to review priorities and unblock work.
• Serve as connective tissue across senior leadership for alignment and execution.
• Own site‑wide communications on behalf of Site Leadership.
• Improve presentations, announcements, and written communications quality and consistency.
• Maintain reusable templates, decks, and townhall frameworks.
• Lead end‑to‑end planning of site town halls with safety, engagement, and messaging in mind.
• Coordinate annual leadership offsites focused on networking and strategic alignment.
• Champion volunteer initiatives and team‑building to strengthen culture.
• Coordinate site visits from start to finish, including agendas and onboarding.
• Deliver a high‑professional experience for executives and commercial colleagues.
• Manage contracts, licenses, PO, invoices, expenses, and admin workflows with accuracy.

Skills

Leadership cadence

Executive support

Communication

PowerPoint

Excel

SharePoint

Canva

P2P processes

Vendor coordination

Prioritization

Education

Bachelor's degree in Business Administration or related field

Tools

Outlook

Teams

PowerPoint

Excel

SharePoint

Job description

Zoetis, Inc in Kalamazoo seeks a Site Business Operations Coordinator to support site leadership, translating priorities into precise action and ensuring operations run efficiently in a fast‑paced manufacturing setting.

You will own leadership meeting cadences, prepare agendas, track decisions, and coordinate town halls and leadership offsites while collaborating across functions to drive efficiency and alignment.