Site Finance Manager - JLL Integrated Facilities Management (IFM)

Jones Lang LaSalle Incorporated; Juncos (PR); In loco; USD 90.000 - 130.000; Tempo pieno

Descrizione del lavoro

Jones Lang LaSalle Incorporated is seeking a Site Finance Manager for Integrated Facilities Management. The role oversees budgeting, forecasting, and end-to-end financial planning for the assigned site, partnering with operations, procurement, and leadership to ensure sound financial decisions and cost visibility.

The position also manages monthly reporting, variance analysis, and close activities, while supervising a Finance Assistant.

Competenze

• Lead budgeting, forecasting, and financial planning for the site.
• Prepare monthly financial packages and variance analyses for stakeholders.
• Support close processes, supplier reviews, and contract financials.

Mansioni

• Lead budgeting, forecasting, and cost control for the site.
• Prepare monthly financial packages and commentary for stakeholders.
• Monitor open orders, invoices, and contract compliance.

Descrizione del lavoro

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Site Finance Manager - JLL Integrated Facilities Management (IFM)

Position Summary

The Site Finance Manager provides financial planning, forecasting, reporting, and control support for JLL's Integrated Facilities Management (IFM) operations at the assigned site. The role partners closely with site and account leadership, operations teams, Finance, Procurement/Sourcing, and suppliers to support sound financial decisions, contractual compliance, cost visibility, and operational performance. The role owns the site's end-to-end financial forecast, including direct and indirect costs, third-party services, contract-charged payroll and taxes, projects, and emergency expenses. It monitors financial performance against the guaranteed contract cost and applicable account metrics, including GRVN, UMLV, and Open Orders. The Site Finance Manager also supervises one Finance Assistant as a direct report.

Key Responsibilities

Financial Planning, Budgeting, and Forecasting

• Lead the development and maintenance of the site's annual budget and rolling forecast in partnership with site operations and account leadership.
• Prepare a comprehensive forecast covering all relevant cost categories, including direct and indirect expenses, third-party/vendor costs, contract-charged payroll and taxes, projects, and emergency or unplanned expenses.
• Forecast costs against the guaranteed contract cost and identify projected risks, opportunities, and impacts to financial performance as early as possible.
• Track actuals, commitments, purchase orders, accruals, and remaining forecast to support a current and complete view of expected site costs.
• Develop scenarios and cost-impact analyses for operational changes, projects, emergencies, and other material decisions.
• Support compliance with applicable financial and contractual metrics, including GRVN, UMLV, and Open Orders; monitor performance, investigate exceptions, and coordinate corrective actions.

Financial Reporting and Analysis

• Prepare and present the site's monthly financial package to relevant JLL and client stakeholders, in accordance with account requirements and reporting deadlines.
• Analyze actuals against budget, forecast, and contractual targets; explain material variances, identify root causes, and distinguish timing differences from underlying cost changes.
• Update forecasts and recommend appropriate expense realignments based on actual performance, approved scope, and financial policies.
• Prepare clear financial commentary, dashboards, and presentations for monthly operations reviews, management business reviews, and other governance meetings.
• Identify cost trends, risks, savings opportunities, and potential overspend, and communicate findings with practical recommendations.

Financial Operations and Controls

• Support the monthly financial close by coordinating timely and accurate accruals, expense coding, reconciliations, and supporting documentation.
• Monitor open purchase orders and commitments; follow up on aged, unused, or inaccurate orders and support their timely resolution or closure.
• Review invoices and expense allocations for accuracy, appropriate approvals, budget availability, contractual alignment, and supporting documentation; coordinate resolution of discrepancies with Operations, Procurement, Accounts Payable, and suppliers.
• Maintain complete and audit-ready financial records in accordance with JLL policies, client requirements, and applicable contractual controls.
• Support internal and client audits, financial reviews, and compliance assessments; track findings and follow up on agreed actions.
• Escalate material financial risks, control issues, unapproved costs, and potential contract or budget impacts to the appropriate leaders.

Contract, Project, and Supplier Financial Support

• Review financial implications of operational changes, projects, emergency work, and scope or contract changes; coordinate required approvals and documentation with the appropriate stakeholders.
• Support the financial tracking of operating and capital projects, including approved budgets, commitments, actual costs, and expected costs to complete, where applicable.
• Partner with Procurement/Sourcing on supplier qualification, financial and documentation reviews, evaluations, and management business reviews.
• Support supplier compliance reviews in coordination with Procurement, Operations, and other relevant functions, including review of financia