Site Experience Coordinator

Jones Lang LaSalle Incorporated; Northern, New York (KY, NY); Hybrid; USD 49,000 - 65,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in New York, NY is seeking a friendly Receptionist to join our team. You will be the first point of contact for clients, visitors and employees, ensuring a welcoming environment and smooth office operations.

Day-to-day includes greeting guests, handling calls, scheduling rooms, coordinating meetings, and assisting with mail, office supplies and general administrative duties. Must have 2+ years in an office setting and strong communication skills.

Qualifications

• 2+ years of experience in an office setting.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management and organizational skills.

Responsibilities

• Answer and transfer all telephone calls to the mainline.
• Greet and direct visitors.
• Schedule meeting rooms and appointments.
• Coordinate and organize meetings, calls, video conferences and related materials.
• Register guests with the building concierge and manage passes.

Skills

Office basics

Communication

Customer service

Time management

Education

Post-Secondary education asset

Tools

MS Office

Google Suite

Job description

**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**What this job involves:**We are currently seeking a friendly Receptionist to join our dynamic team. As the first point of contact for our organization, the Receptionist plays a pivotal role in creating a positive and welcoming environment for our clients, visitors, and employees. This is an excellent opportunity for an individual with a passion for delivering exceptional customer service and ensuring smooth office operations.**What your day-to-day will look like:*** Answer and transfer all telephone calls to the mainline accordingly* Greet and direct all visitors accordingly* Schedule meeting rooms and appointments* Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required* Register guests with the building concierge and manage visitor guest passes* Record and relay information to appropriate stakeholders in a timely manner* Maintain the copy and mail rooms accordingly, ensuring office equipment (e.g. photocopiers, postage, etc.) is operational and appropriate inventory is in stock* Order office supplies and manage inventory* Order stationary and business cards as directed* Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner* Liaise with building management on maintenance issues* Check invoices on AP System and file accordingly* Respond to basic client and general enquiries and escalate complex queries to the appropriate parties* Enter or process data, orders, requests, or information as required* Perform clerical or administrative duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties* Maintain the meeting rooms, ensuring they are clean, tidy, and ready for use* Maintain the kitchens, ensuring they and related amenities are clean, in stock, and ready for use* Maintain the lobby, ensuring it is clean, tidy, and presentable at all times* Any other reasonable duties and responsibilities assigned**Required Qualifications:*** 2+ years of experience in an office setting* Demonstrated proficiency with all applicable software packages including but not limited to MS Office and Google Suite* Excellent verbal and written communication skills* Excellent interpersonal and customer service skills* Excellent time management and organizational skillsPreferred Qualifications:* Post-Secondary education is an asset* Fluency in French is an asset but not mandatory* Experience in the real estate sector is an asset**Schedule**: Monday to Friday from 8:30AM to 5:30PMThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Estimated compensation for this position:**49,100.00 – 64,500.00 USD per year*This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.***Location:**On-site –New York, NYIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:**JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily PayAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.**California Residents only**If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.Accepting applications on an ongoing basis until candidate identified.