Site Coordinator (Elementary) | Part-Time

PLAE; Philadelphia (Philadelphia County); On-site; USD 15,000 - 30,000; Part time

Job summary

PLAE seeks an Elementary School Site Coordinator for its OST program, based in Philadelphia. The role runs after-school until 5:30 PM, Monday through Friday, with occasional Saturdays, overseeing operations, staff, and student activities for K–5 learners.

You will lead Project-Based Learning, Literacy, SEL, Mentorship, and Sports activities, ensuring alignment with district goals and program KPIs. Strong communication with school leadership and families is essential.

Qualifications

• Education: Associate Degree or higher required.
• Experience: minimum of four (4) years of experience working directly with children/adolescents (after-school/summer camp or high school setting preferred).
• Familiarity with School District of Philadelphia environments, grant-funded youth programming, or community outreach preferred.
• Proficiency with administrative systems, program data tracking, and payroll platforms (e.g. Rippling).
• Required state and local background clearances prior to hire.

Responsibilities

• Oversee daily program logistics and manage use of school spaces (classrooms, cafeteria, gym).
• Supervise snack program and on-site staff/consultants.
• Coordinate program enhancements, field trips, and vendor activities.
• Maintain program data in required tracking systems.
• Ensure compliance with policies, district requirements, and grant expectations.
• Provide weekly OST attendance reports to the Principal.
• Uphold health and safety protocols across spaces.

Skills

Leadership & team management

Youth development

Curriculum execution

Communication

Organization & logistics

Problem solving & adaptability

Education

Associate degree or higher

Job description

Position Type: Part-Time (25 hours per week)

Location: The Northeast Community Propel Academy- 7500 Rowland Avenue, Philadelphia, PA 19136

Schedule: Monday through Friday (In-Person, afterschool hours) with occasional Saturday programming

Role Overview: The Elementary School PLAE Site Coordinator oversees daily operations and logistics for the school-based Out-of-School Time (OST) program, ensuring a safe, nurturing, and highly structured afternoon environment for students in grades K–5. Operating immediately following the school day until 5:30 PM, the Coordinator directs program staff and consultants in delivering age-appropriate enrichment, academic support, and play-based learning. This role manages active, daily family dismissal and communication, maintains strong relationships with elementary school leadership and teachers, and ensures all programming supports the developmental and foundational needs of young learners.

This role drives student engagement by managing curriculum implementation—focusing on Literacy, Social Emotional Learning (SEL), Mentorship, and Sports—while ensuring strict compliance with organizational policies, the School District of Philadelphia, and the Office of Strategic Partnerships.

Job Responsibilities:

Operations & Program Management

• Oversee daily program logistics and manage the efficient use of school building spaces, including classrooms, cafeteria, multi-purpose rooms, and the gymnasium.
• Supervise participants’ daily snack program during the afterschool session and summer programming.
• Organize and act as the primary liaison for program enhancements, dynamic field trips, and on-site vendor activities.
• Manage and maintain accurate program data entry into required internal and external tracking systems.
• Ensure full compliance with organizational policies, Philadelphia School District requirements, and Office of Children and Families grant expectations.
• Provide the school Principal with weekly OST attendance reports within one business day following the end of each week.
• Maintain strict adherence to all health and safety protocols across all program spaces.

Team Leadership & Staff Supervision

• Provide daily on-site supervision, guidance, leadership, and conflict resolution support to program staff, consultants, and part-time OST personnel (including front door and security staff).
• Develop and manage staff work schedules, review lesson plans, and review and approve employee timesheets in Paycom.
• Deliver regular program and agency-wide updates to staff to ensure organizational alignment and cohesion.

Curriculum, Instruction & Student Support

• Lead and oversee the execution of Project-Based Learning, Mentorship, Literacy, Social Emotional Learning (SEL), and Sports activities designed for youth development.
• Collaborate on program schedules, seasonal activity planning, and curriculum updates that align with contractual Key Performance Indicators (KPIs).
• Prepare dynamic indoor and outdoor afternoon activities tailored to varying weather conditions.
• Maintain oversight of a positive behavior management plan and assist with student conflict resolution and problem-solving as needed.

School Integration & Community Engagement

• Work collaboratively with school leadership to align OST offerings with school improvement action plan goals and performance targets.
• Build and sustain strong, professional relationships with parents and guardians through consistent communication regarding student learning and SEL needs.
• Execute parental outreach strategies to maintain strong student retention and regular program attendance.
• Plan and host monthly themed Parent Nights and promote events via flyers and organizational communication channels.
• Facilitate partnerships with local public and private agencies to expand resource access for students and families.
• Assist team members with community outreach, recruitment campaigns, and local events.
• Attend all mandatory core team meetings, professional development workshops, and required training sessions.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

Desired Skills:

Leadership & Team Management: Proven ability to supervise staff, delegate responsibilities, manage schedules, and foster an active, collaborative team environment.

Youth Development Expertise: Deep understanding of age-appropriate youth programming, Social Emotional Learning (SEL) principles, and positive behavior management techniques with a focus on active engagement.

Curriculum Execution & Active Engagement: Strong capability in designing and implementing Mentorship, Literacy, Project-Based Learning, and Sports activities. High energy and physical stamina to actively participate in movement, outdoor play, and recreational activities alongside students daily.

Communication & Relationship Building: Outstanding interpersonal skills for establishing trust and strong rapport with students, parents, school administrators, and community partners through direct, approachable, and enthusiasm-driven interaction.

Organization & Logistics: High-level organizational skills to manage room utilization, student attendance data, daily schedules, physical activity spaces, and payroll systems efficiently.

Problem-Solving & Adaptability: Ability to handle real-time operational challenges, mitigate conflicts, and adapt indoor/outdoor physical plans based on environment, weather, or scheduling shifts.

Candidate Qualifications:

Education: Associate Degree or higher required.

Experience: Minimum of four (4) years of experience working directly with children and/or adolescents (experience in an afterschool, summer camp, or high school setting preferred). Strong familiarity with School District of Philadelphia environments, grant-funded youth programming, or community outreach preferred.

Proficiency with administrative systems, program data tracking, and payroll platforms (e.g. Rippling)

Required state and local background clearances for working with youth must be completed prior to hire.

_ Physical requirements: _ Ability to stand/walk for extended periods (e.g., during student supervision), lift up to 25–50 lbs (setting up equipment/supplies), bend, reach, and lead physical activities/sports.

_ Environmental conditions: _ Ability to work both indoors (classrooms, gymnasium, cafeteria) and outdoors in varying weather conditions.

Mandatory Clearances & Background Checks

PA State Police Criminal History Clearance

PA Child Abuse History Clearance

FBI Fingerprint Criminal Background Check

Mandated Reporter Training Certificate

PLAE is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.