Site-Based Administrative Specialist

Northwest Regional ESD; Oregon; On-site; USD 32,000 - 38,000; Full time

Job summary

Northwest Regional Education Service District seeks an Administrative Assistant at the Clatsop Service Center to provide secretarial support to the principal and administrators. You will manage calendars, process documents, and assist with student records and communications with staff and families.

The role requires strong organizational skills, proficiency in Google Suite and MS Word, and the ability to work under pressure while maintaining confidentiality.

Qualifications

• Commitment to diversity, equity, inclusion, and belonging.
• Professionalism and effective human relations.
• Proficient with computer and internet-based applications incl. Google Suite and Word.
• Organizational skills for managing multiple tasks.
• Extensive data entry experience in various information systems.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Greet and assist staff, students, families and visitors in person or by phone.
• Screen inquiries and direct to appropriate personnel for resolution.
• Maintain principal's calendar and schedule site meetings.
• Prepare requisitions and reports in Excel/Google Sheets and documents in Word/Docs.
• Maintain student records and immunization data; manage confidential information.

Skills

Communication skills

Driver's license

Data entry

Office software

Confidential information handling

Education

High school diploma or equivalent

Tools

Google Suite

MS Word

Excel/Google Sheets

Job description

Northwest Regional Education Service District seeks an Administrative Assistant at the Clatsop Service Center to provide secretarial support to the principal and administrators. You will manage calendars, process documents, and assist with student records and communications with staff and families.

The role requires strong organizational skills, proficiency in Google Suite and MS Word, and the ability to work under pressure while maintaining confidentiality.