Site-Based Administrative Assistant - Early Learning

Northwest Regional Education Service District; Hillsboro (OR); On-site; USD 32,000 - 38,000; Full time

Job summary

Northwest Regional Education Service District is seeking an Administrative Assistant - Site Based to support the principal and site office at the Clatsop Service Center. The role involves word processing, record-keeping, and coordinating daily office activities for students, families, staff, and partners.

You will handle calendar management, document preparation, and data entry while maintaining confidentiality and professional conduct in a dynamic school environment.

Qualifications

• High school diploma or equivalent.
• Strong communication and interpersonal skills.
• Valid driver's license and proof of auto insurance.
• Commitment to diversity, equity, inclusion, and belonging.
• Ability to work under pressure and meet deadlines.
• Proficient with computers and Google Suite.

Responsibilities

• Greet and assist staff, students and stakeholders in person or by phone, routing calls and messages.
• Screen inquiries and direct to appropriate personnel for resolution.
• Receive and direct substitutes; verify time sheets and provide onboarding as needed.
• Provide secretarial support for the Principal, including calendar management and meetings.
• Compose, review and proofread documents in Word/Google Docs with business English accuracy.
• Maintain calendars, prepare requisitions and reports with Excel/Sheets functionality.

Skills

Diversity & inclusion

Professionalism

Communication skills

Computer literacy

Data entry

Organization

Education

High school diploma or equivalent

Tools

Google Suite

MS Word

Excel/Sheets

Job description

Northwest Regional Education Service District is seeking an Administrative Assistant - Site Based to support the principal and site office at the Clatsop Service Center. The role involves word processing, record-keeping, and coordinating daily office activities for students, families, staff, and partners.

You will handle calendar management, document preparation, and data entry while maintaining confidentiality and professional conduct in a dynamic school environment.