Site-Based Administrative Assistant – Early Learning

Northwest Regional Education Service District; Oregon; On-site; USD 32,000 - 39,000; Full time

Job summary

Northwest Regional ESD is seeking an Administrative Assistant - Site Based at the Clatsop Service Center. The role provides school office support, secretarial duties, and data entry for EI/ECSE programs. Requires strong communication and organizational skills, with daily interactions across staff, families, and district partners.

You will manage calendars, process documents, and support student records while maintaining confidentiality and professionalism in a busy educational environment.

Qualifications

• High school diploma or equivalent
• Demonstrated high level of communication and interpersonal skills
• Valid Driver's License; available transportation and proof of auto insurance

Responsibilities

• Greet and assist ESD staff, students, family, volunteers, agency partners, and community members in person or by phone.
• Screen inquiries of staff, students, parents, the public, etc., for appropriate action and/or directing to appropriate personnel.
• Provide a variety of secretarial duties for the Principal, including calendar management and scheduling.
• Prepare requisitions, purchase orders, and reports using Excel/Google Sheets and the fiscal database.
• Maintain student records and EI/ECSE data in the Student Information System; handle health and reporting tasks.
• Assist with transportation requests and liaising with component district personnel.
• Maintain a calm, professional environment during interruptions and high-pressure periods.

Skills

Communication skills

Interpersonal skills

Computer literacy

Organizational skills

Data entry experience

Public contact handling

Education

High school diploma or equivalent

Tools

Google Suite

MS Word

Excel/Google Sheets

Job description

Northwest Regional ESD is seeking an Administrative Assistant - Site Based at the Clatsop Service Center. The role provides school office support, secretarial duties, and data entry for EI/ECSE programs. Requires strong communication and organizational skills, with daily interactions across staff, families, and district partners.

You will manage calendars, process documents, and support student records while maintaining confidentiality and professionalism in a busy educational environment.