Site Administrator

Environmental Air Systems; High Point (NC); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Weekly Pay

Medical, Dental, & Vision Insurance

401(k) with generous company match

Free Basic Life Insurance

Short & Long-Term Disability

Job summary

Environmental Air Systems is seeking a Construction Site Administrator to join our construction department. The role focuses on supporting site operations, managing documents, and coordinating communication between the office and the field.

Responsibilities include tracking project progress, budgeting support, and ensuring safety documentation is current. The position requires organizational skills, proficiency with MS Office, and the ability to work on site.

Qualifications

• Requires high school diploma; associate degree preferred.
• Proficiency with Word, Excel, PowerPoint and Outlook.
• Experience in construction administration is a plus.
• Strong organizational and time-management skills; detail-oriented.

Responsibilities

• Administrative Support: schedule meetings, manage calendars, and coordinate communications among site staff, subcontractors, and suppliers.
• Document Management: prepare, organize, and maintain project docs including contracts, permits, and invoices.
• Site Coordination: track project progress and report updates to management, ensuring site activities are documented.
• Communication: act as a point of contact for site inquiries, facilitating office-site communication.
• Financial Tracking: assist with budget tracking, expense reporting, and invoice processing.
• Safety Compliance: maintain safety documentation and support compliance with safety regulations on site.
• Inventory Management: monitor inventory of office supplies and construction materials, place orders as needed.
• Reporting: prepare regular reports on project status and site activities for management.

Skills

Administrative Support

Document Management

Site Coordination

Communication

Financial Tracking

Safety Compliance

Inventory Management

Reporting

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Project management software

Job description

Environmental Air Systems, a full-service mechanical contractor, is seeking a Construction Site Administrator to join our construction department.

Benefits:

• Weekly Pay
• Medical, Dental, & Vision Insurance
• 401(k) with a generous company match
• Free Basic Life Insurance
• Short & Long-Term Disability

Schedule:

TBD

Location:

TBD

Responsibilities:

• Administrative Support: Assist with scheduling meetings, managing calendars, and coordinating communications among site staff, subcontractors, and suppliers.
• Document Management: Prepare, organize, and maintain project documentation, including contracts, permits, and invoices.
• Site Coordination: Assist in tracking project progress and reporting updates to management, ensuring all site activities are documented accurately.
• Communication: Serve as a point of contact for site-related inquiries, facilitating communication between the office and the construction site.
• Financial Tracking: Help with budget tracking, expense reporting, and invoice processing to ensure timely payments and adherence to project budgets.
• Safety Compliance: Maintain safety documentation and assist in ensuring compliance with safety regulations and protocols on site.
• Inventory Management: Monitor and manage inventory levels of office supplies and construction materials, placing orders as needed.
• Reporting: Prepare regular reports on project status, site activities, and administrative tasks for management review.

Education Requirements/Qualifications:

• High school diploma or equivalent; associate’s degree in business administration or related field preferred.
• Previous experience in construction or a related administrative role is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

Job Requirements/Special Skills:

• Ability to perform tasks on a construction site, including occasional lifting and walking on uneven terrain.
• Strong problem-solving skills and attention to detail.
• Excellent communication and teamwork abilities.
• Familiarity with safety protocols in a construction environment is preferred.
• Ability to work in conditions of varying heat and cold where noise levels are at or above 90 decibels.
• OSHA 10 construction certification obtained within the last 5 years is required.