Site Administrative Assistant

JENKS PUBLIC SCHOOLS; Jenks (OK); On-site; USD 49,594,000 - 57,859,000; Full time

Job summary

Jenks Public Schools in Jenks, Oklahoma seeks a Site Administrative Assistant at the high school to support the site principal and leadership team. The role emphasizes exceptional organization, office skills, and strong public relations to maintain a welcoming, professional office environment.

The position requires a high school diploma, typing and word processing experience, and strong communication and technical skills with district systems to ensure smooth daily operations.

Qualifications

• High School diploma or GED required.
• Typing skills needed for fulfillment of job requirements; previous experience with word processing equipment.
• Demonstrate aptitude or competence for assigned responsibilities.
• Effective written and verbal communication skills.
• Strong technological proficiency, including the ability to utilize district software, digital platforms, and productivity applications to support school operations.
• Meet district health and citizenship requirements.
• Alternative qualifications may be considered as the Board finds appropriate.

Responsibilities

• Provide executive-level administrative support for the site principal and leadership team.
• Lead substitute teacher coordination to meet daily staffing needs in collaboration with other administrative staff.
• Monitor TimeClockPlus for classified employees and ensure accuracy.
• Coordinate employee paperwork, onboarding materials, certifications, and deadlines with Human Resources.
• Maintain the principal's calendar and coordinate meetings and deadlines with other departments.
• Coordinate facility-use calendar for events during and outside the instructional day.
• Assist with purchasing, travel, and budget-related documentation and other financial workflows as needed.
• Organize documentation for state accreditation and district reporting.
• Oversee staff check-out process on teachers' last workday.
• Assist with building access when school is not in session.
• Support communications hub for the principal's office among staff, families, and community partners.
• Order forms needed for the site principal’s office and distribute mail.

Skills

Typing skills

Written and verbal communication

Technological proficiency

Aptitude/competence

Education

High School diploma or GED

Tools

Word processing software

Productivity applications

District software systems

Job description

Site Administrative Assistant

Jenks Public Schools High School - Jenks, Oklahoma Open in Google Maps

Job Details

Job ID: 5868534
Application Deadline: Posted until filled
Posted: Aug 04, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Jenks Public Schools Job Description

Position: Site Administrative Assistant

Reports to: High School Site Principal

Supervises: None

Qualifications:

• High School diploma or GED required.
• Possess typing skills needed for fulfillment of job requirements. Previous experience with word processing equipment required.
• Demonstrate aptitude or competence for assigned responsibilities.
• Exhibit effective written and verbal communication skills.
• Demonstrate strong technological proficiency, including the ability to efficiently utilize district software systems, digital communication platforms, productivity applications to support school operations.
• Satisfy all district requirements with regard to physical health and citizenship.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To assist in daily operations with exceptional organizational skills, office skills, and public relations skills and create a welcoming and professional office environment.

Essential Functions and Responsibilities:

• Provide executive-level administrative support for the site principal and administrative leadership team.
• Lead the site's substitute teacher coordination process, ensuring daily staffing needs are met while collaborating with administrative assistants in each academic building to support substitute placement, onboarding, and communication.
• Responsible for monitoring and correcting TimeClockPlus for classified employees.
• Coordinate and monitor required employee paperwork, personnel documentation, onboarding materials, certifications, and compliance deadlines while collaborating with Human Resources.
• Maintain the principal's calendar and coordinate administrative meetings, deadlines, and priorities while collaborating with the Director of Student Activities and other departments to ensure accurate coordination of school events.
• Coordinate facility usage requests and maintain the master facility-use calendar for events occurring during and outside the instructional day.
• Work with the Financial Administrative Assistant regarding purchasing, travel, activity fund processes, budget-related documentation, and other financial workflows as needed to support efficient site operations.
• Coordinate the collection, organization, and submission of documentation required for state accreditation and other district reporting requirements.
• Organize and supervise the staff check out process for the site on the teachers’ last workday of the year.
• Coordinate building access when school is not in session.
• Proactively manage and protect the principal's schedule by coordinating appointments, prioritizing requests, anticipating conflicts, and ensuring the principal's time is aligned with school priorities.
• Serve as the primary communication hub for the principal's office by coordinating information among administrators, staff, students, families, district departments, and community partners.
• Responsible for ordering all forms needed for the site principal’s office.
• Distribute mail as needed.
• Help in organization and participation of enrollment day.
• Serve on various committees as site representative.
• Perform all other duties as assigned.

Employment Terms: Twelve (12) month classified hourly contract

FLSA Qualification: Non-Exempt

Evaluation: Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.

Position Type: Full-Time
Salary: $17.73 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• David Beiler , Site Principal
• High School
• Phone: [phone]
• Email: [e-mail]

Map

There is a long disclaimer text that was originally in an tag. It has been kept textually but the italic styling has been removed. The content remains a standard advisory about submissions and data privacy.