Site Administrative Assistant & Barista

Centricity Research; Morehead City (NC); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Enhanced EAP

Flexible PTO

Job summary

Centricity Research is seeking a Site Administrative Assistant & Barista to support our clinical operations at the Morehead City site. You will greet patients, help with scheduling, and manage CTMS/EDC data while delivering hospitality at Lava Java.

The role is 100% onsite, Monday–Friday, 40 hours per week, with no remote options. A high-energy, people-oriented individual with Microsoft Office proficiency fits well here.

Qualifications

• 1–2 years of experience in administrative, hospitality, customer service, or healthcare environments.
• Strong communication and interpersonal skills with an energetic, outgoing personality.
• Proficient in Microsoft Office; CTMS or EMR experience is a plus.
• High school diploma required; business/healthcare education is an asset.

Responsibilities

• Greet patients and visitors with outstanding service to create a positive first impression.
• Prepare and serve beverages at Lava Java while maintaining an engaging atmosphere.
• Assist with check-in, scheduling, reminders, and participant communications.
• Maintain CTMS/EDC data entry and clinical records accurately.
• Support patient recruitment activities and special projects as needed.

Skills

Administrative experience

Customer service

Microsoft Office

CTMS familiarity

Education

High school diploma

Tools

CTMS

Job description

Centricity Research is one of North America's largest clinical research networks and a fully centralized Integrated Research Organization (IRO). We conduct Phase I-IV clinical trials across more than 20 therapeutic areas, partnering with leading pharmaceutical, biotechnology, and medical device companies to advance healthcare through innovative clinical research. Join our growing team and build a rewarding career while helping bring new treatments to patients.

About the Role

We're looking for an energetic, outgoing, and service-minded Site Administrative Assistant & Barista to join our Clinical Operations team. This unique role combines administrative support for our clinical research site with creating an exceptional hospitality experience for our patients and visitors through Lava Java, our onsite coffee shop.

You'll be one of the first people our patients meet, helping create a warm, welcoming, and memorable experience while also supporting the clinical team with scheduling, documentation, data entry, and day-to-day administrative operations. If you enjoy connecting with people, thrive in a fast-paced environment, and love bringing positive energy to those around you, we'd love to meet you.

Please Note:

This role is 100% onsite in Morehead City, North Carolina and requires working Monday through Friday, 40-hour work weeks . Remote and hybrid work arrangements are not available.

What You’ll Do

• Welcome patients and visitors with exceptional customer service, creating a positive and memorable first impression.
• Prepare and serve specialty beverages at Lava Java (our onsite coffee shop) while creating an engaging, energetic atmosphere for guests.
• Build genuine connections with patients by initiating conversations and helping them feel comfortable throughout their visit.
• Support check-in and administrative processes to ensure a smooth patient experience.
• Coordinate appointments, maintain calendars, send reminders, and assist with participant communications.
• Enter and maintain accurate information in CTMS, Electronic Data Capture (EDC), and other clinical research systems.
• Verify participant tracking information and maintain accurate documentation.
• Assist with maintaining reception areas, waiting rooms, Lava Java, and other participant-facing spaces to ensure a welcoming environment.
• Help maintain office, laboratory, and study supplies while supporting inventory management.
• Coordinate with physicians, vendors, healthcare professionals, and other external partners as needed.
• Support patient recruitment activities and special projects assigned by Research Management.
• Cross-train within the Administrative Team and rotate between hospitality and administrative responsibilities as operational needs require.
• Learn and embrace Centricity's unique guest experience philosophy, bringing enthusiasm, professionalism, and creativity to every interaction.

You Might Be a Great Fit If You:

• Have 1–2 years of experience in an administrative, hospitality, customer service, or healthcare environment.
• Enjoy working with people and naturally create welcoming, positive experiences for others.
• Have outstanding communication and interpersonal skills with an energetic, outgoing personality.
• Are comfortable multitasking and balancing both customer-facing and administrative responsibilities.
• Take pride in staying organized, paying close attention to detail, and maintaining accurate records.
• Are comfortable learning new technology and software systems; experience with Microsoft Office is required, and experience with CTMS or EMR systems is an asset.
• Have strong verbal communication skills and are confident engaging with guests throughout the day.
• Enjoy being part of a collaborative team and are willing to jump in wherever help is needed.
• Can maintain professionalism and confidentiality while working with sensitive patient information.
• Have a high school diploma or equivalent; post-secondary education in Business, Healthcare Administration, or a related field is considered an asset.
• Bring creativity, enthusiasm, and a hospitality mindset that helps make every patient interaction a positive one.

Why Centricity Research?

Our Mission

We connect people to scientific advancements through groundbreaking research within a deeply human experience.

Our Core Values

• Quality : We aim for excellence and integrity in everything we do - because lives depend on it.
• Care : We show up for each other, our customers, and our mission - always going the extra mile.
• Be the Change You Seek : We're adaptable, forward-thinking, and constantly improving - for the betterment of all.
• One Team : We collaborate, support one another, and succeed together.
• Grow for Good : We grow with purpose - to expand access to research and improve global health.
• Own It : We take initiative, deliver results, and follow through - with passion and accountability.
• Comprehensive health, dental, and vision insurance
• Enhanced EAP – mental health support
• Flexible PTO + paid holidays
• Continuing education reimbursement
• 401(k) / RRSP with company match and immediate vesting

We’re an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applicants from all backgrounds and will provide accommodations during the hiring process upon request.

The pay range for this role is:

16 - 18 USD per hour (Centricity Research Morehead City Multispecialty)