Site Administrative Assistant

Centricity Research; Morehead City (NC); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Comprehensive health, dental, and vision insurance

Flexible PTO + paid holidays

401(k) with company match

Job summary

A leading clinical research organization is looking for a Site Administrative Assistant in Morehead City, NC. This role is vital for ensuring efficient operations at the clinical site while providing essential support to the research team. Candidates should have 1–2 years in a professional office setting, possess strong organizational skills, and be comfortable using office software. The position offers benefits like comprehensive health insurance and flexible PTO.

Qualifications

• 1–2+ years of experience in a professional office environment.
• Communicate clearly and professionally in person, over the phone, and via email.
• Experience with managing calendars and tracking systems.

Responsibilities

• Greet and support study participants and visitors.
• Schedule and coordinate participant appointments.
• Maintain and verify the accuracy of tracking systems.

Skills

Organizational skills

Customer service

Communication

Multi-tasking

Education

High school diploma or GED

Associate’s degree in Business Management

Tools

CTMS/EMR

Office software

Job description

Join Us at Centricity Research! Centricity Research is one of the largest clinical research networks in North America. We are a fully centralized Integrated Research Organization (IRO) specializing in conducting Phase I-IV clinical trials in over 35 therapeutic areas: inpatient and outpatient; pharmaceutical, biotechnology, and medical device trials.

About The Role

We’re looking for a Site Administrative Assistant to keep our clinical research site running smoothly and efficiently. In this role, you’ll be the first point of contact for study participants and visitors, while also providing essential administrative support to the research team. From managing calendars and tracking systems to maintaining welcoming spaces and assisting with special projects, you’ll play a vital role in ensuring high-quality site operations.

What You’ll Do

• Greet and support study participants, visitors, and staff, ensuring a professional and welcoming environment
• Schedule and coordinate participant appointments, including reminders via phone, email, or other channels
• Maintain and verify the accuracy of tracking systems and clinical trial management software (CTMS)
• Assist with office supply, instrument, and pharmaceutical stock management and ordering
• Organize and maintain reception and common areas for a neat, efficient appearance
• Support data entry, document distribution, and mail handling for the site
• Help with staff training on CTMS and support occasional patient recruitment activities
• Provide administrative support for special projects and community-facing initiatives as needed

You Might Be a Great Fit If You

• Have 1–2+ years of experience in a professional office environment, ideally in healthcare, research, or customer service
• Hold a high school diploma or GED (an associate’s degree in Business Management or related field is an asset)
• Communicate clearly and professionally in person, over the phone, and via email
• Are organized, detail-oriented, and comfortable juggling multiple tasks
• Feel confident using computers, databases, and office software (experience with CTMS/EMR is a plus)
• Take pride in keeping spaces organized and creating a welcoming environment for visitors

Why Centricity Research?

Our Mission

We connect people to scientific advancements through groundbreaking research within a deeply human experience.

Our Core Values

• Quality: We aim for excellence and integrity in everything we do - because lives depend on it.
• Care: We show up for each other, our customers, and our mission - always going the extra mile.
• Be the Change You Seek: We're adaptable, forward-thinking, and constantly improving - for the betterment of all.
• One Team: We collaborate, support one another, and succeed together.
• Grow for Good: We grow with purpose - to expand access to research and improve global health.
• Own It: We take initiative, deliver results, and follow through - with passion and accountability.

Benefits

• Comprehensive health, dental, and vision insurance
• Enhanced EAP – mental health support
• Flexible PTO + paid holidays
• Continuing education reimbursement
• 401(k) / RRSP with company match and immediate vesting

Ready to Apply?

We’d love to hear from you – apply now!

We’re an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applicants from all backgrounds and will provide accommodations during the hiring process upon request.