Site Administrative Assistant

BRP US Inc.; Sturtevant (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Bonus potential: discretionary annual

Generous paid time off

Competitive 401k matching

Holiday shutdown

Educational resources

Discount on BRP products

Growth opportunities

Job summary

BRP US Inc. in Wisconsin seeks an administrative professional to support the Operations and HR leadership. You will help with meetings, project materials, and internal communications, while handling scheduling, travel, and expense processes in a collaborative environment.

The role emphasizes confidentiality, strong organizational skills, and customer service mindset, with opportunities to contribute to budget and payroll related activities as needed.

Qualifications

• High school diploma or equivalent required; Associate’s degree is a plus.
• At least 2 years of experience in an administrative role supporting executive leaders.
• Excellent time management and ability to multi-task.
• Strong customer service mindset and ability to respond to inquiries.
• Ability to maintain strict confidentiality.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Working knowledge of Google Workspace.
• Position requires current work authorization; sponsorship not provided.
• Relocation not provided; candidate must relocate at own expense.

Responsibilities

• Meeting Management: organize meetings, prepare agendas, document actions, and communicate requirements.
• Project Management: assist with presentations and data completion for business documents.
• Communication: support campus-wide communications for employee programs and events.
• Distribute content for site-specific matters and cascade global communications.
• MyBRP Ticketing System: respond to employee inquiries within service guidelines.
• Travel/Expenses: assist with travel arrangements for leadership staff.
• Payroll Compliance: audit payroll records bi-weekly before transmission.
• Ordering Office Supplies: order and manage inventory of frequently used items.
• Purchase Orders & Invoices: create PO's and prepare invoices for payment.
• Data/File Management: maintain filing and databases confidentially.
• General Inquiries: support executives and internal/external stakeholders as needed.

Skills

Administrative experience

Time management

Customer service mindset

Confidentiality

Attention to detail

Written and verbal communication

Microsoft Office Suite

Google Workspace

Work authorization (US)

Education

High school diploma or equivalent

Associate's Degree in Business Administration or similar

Job description

OVERVIEW

This diverse and dynamic role supports the Sturtevant Leadership and Human Resources Team. Primarily reporting to the Director of Operations and Director of Human Resources, this role offers an opportunity to support administrative, finance, employee engagement, and project management activities. Qualified candidates will bring strong organizational skills, business acumen, capacity for multi-tasking/prioritization based upon evolving requirements, and a strong customer service mindset.

YOU'LL HAVE THE OPPORTUNITY TO:

• Meeting Management| Organizing/calendaring meetings, including responsibility for all logistics and preparation for meeting governance, including creating/organizing agenda(s), documenting action items/decisions taken, following up on open topics/items, and communicating with stakeholders and participants about requirements.
• Project Management| As a colleague and team member of both the Operations and HR function, this person may be asked to assist with a variety of presentations, data completion for business documents, or completion of project activities as a part of a collaborative work team.
• Communication| Assist with creation of campus wide/US wide communications related to employee programming and events.
• Distribute content related to site-specific matters and cascade global communications.
• "MyBRP" Ticketing System| BRP uses an employee self-service portal and ticketing function to answer to employee inquiries regarding various employee topics. Responsible for answering such inquiries within the established service period(s) guidelines.
• Travel/Expenses| Responsible for assisting with travel arrangements primarily for Leadership staff and, as necessary, provide assistance to other employees to establish a travel system profile and arrangements.
• Payroll Compliance| As a public company, BRP is required to have certain financial controls and procedures. On a bi-weekly basis, complete auditing of payroll records preceding payroll transmission.
• Ordering Office Supplies| Order supplies as requested by staff and assess/maintain inventory of frequently used items.
• Purchase Orders & Invoices| Create Purchase orders and prepare invoices for payment.
• Data/File Management| Develop, organize, and maintain filing and databases in a confidential manner.
• General Inquiries| Act as an intermediary and representative of both the Director of Operations & Human Resources in answering questions, navigating requests for assistance, and scheduling. Provision of support as needed for local and global internal employees and external parties.

FINANCE/BUDGETING

• Budgeting Process| BRP has a defined annual Financial calendar for purposes of budgeting, forecasting, and actuals. This person will work with the Operations & HR Director to complete budget-related templates and narratives for submission on an annual, quarterly, and monthly basis.
• Financial Systems| BRP uses a budget management system, TM1, to budget and forecast throughout the calendar year. Accordingly, this person will be responsible for generating financial reports and updating system information.

EMPLOYEE ENGAGEMENT

• Engagement Plan & Calendar| BRP offers many Wellness, general employee engagement, and Holiday activities for employees. This person will take a leadership and primary role in helping to establish the annual engagement plan, create detailed activity project plans, and assume full responsibility for hosting/resourcing the associated events.

OTHER DUTIES

• This role also provides the opportunity for other work activities throughout the business cycle based upon capacity and organizational requirements. Interested candidates should enjoy and welcome the opportunity to deliver their core responsibilities and other duties as required/assigned.
  

YOU'LL THRIVE IN THIS ROLE IF YOU HAVE THE FOLLOWING SKILLS, EXPERIENCE, AND COMPETENCIES:

• High school diploma or equivalent required; Associate's Degree in Business Administration or a similar degree a plus.
• At least 2 years of experience in an administrative role supporting executive leaders, with additional, applied experience strongly preferred.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong customer service mindset and ability to respond effectively to employee inquiries/feedback to offer support and assistance with issue resolution.
• Ability to maintain strict confidentiality.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Working knowledge of Google Workspace.
• Position requires current work authorization. Sponsorship now or in the future is not provided for this role.
• Relocation support is not provided for this position. Candidates must be willing and able to relocate at their own expense.
  

Do you have other qualifications? Tell us what is unique about you that is a great addition to the team.

ACKNOWLEDGING THE POWER OF DIVERSITY

BRP is dedicated to nurturing a culture that invites, connects, and propels the ambitions of people of all backgrounds, profiles, beliefs, and experiences. Ultimately, the diversity and uniqueness of our people fuel our ingenuity and set the course for the path ahead! For this reason, we value diversity, and we strive to always push each other forward to build an inclusive workplace where every employee feels like they belong, where they can grow and find meaning.

AT BRP, WHEN WE TALK ABOUT BENEFITS, WE GO ALL IN.

Let's start with a strong foundation - you want it, we have it:

• Bonus potential: We work hard, and BRP recognizes that with a discretionary annual bonus.
• Generous paid time off: We feel that winding down is as important as creating the future of recreational products, so we offer a competitive vacation package
• Competitive 401k offering. We want to make sure you enjoy retirement and believe in helping you get there. We provide a generous dollar-for-dollar match.

What about some feel-good extra perks:

• Holiday season shutdown: Between Christmas and New Year's, we close some of our facilities and refill on good times.
• Educational resources: We love to fuel your curiosity and encourage you to learn more, so we provide you with resources to stay cutting-edge; therefore, we all win together.
• Discount on BRP products: What we build is amazing, freeing, revolutionary, and you're first in line for the experience.
• Growth opportunities: We believe in investing in you and your development. Stay with us and grow with us!

WELCOME TO BRP

We're a world leader in recreational vehicles and boats, creating innovative ways to move on snow, water, asphalt, dirt, and even in the air. Headquartered in the Canadian town of Valcourt, Quebec, our company is rooted in a spirit of ingenuity and intense customer focus. Today, we operate manufacturing facilities in Canada, the United States, Mexico, Finland, Australia and Austria, with a workforce made up of close to 20,000 spirited people, all driven by the deeply held belief that at work, as with life itself, it's not about the destination; It's about the journey.

BRP US Inc. is an equal opportunity employer and makes employment decisions without regard to race, color, national origin, sex, sexual orientation, gender identity, religion, disability status, veteran status, age, or any other status protected by applicable law.

If you have a disability and would like to request an accommodation in order to apply for a position, you may contact us at [e-mail].