Signage Project Coordinator

OpenKrill; United States; On-site; USD 12,000 - 13,000; Full time

Benefits offered by this job

100% Remote Work

13th Month Pay

Healthcare (HMO)

Comprehensive Fringe Benefits package

Paid SIL

Paid Philippines Holidays

Free Learning and Development Programs

Job summary

Openkrill is seeking a Signage Project Coordinator to manage multiple signage projects from planning through execution in a fully remote environment based in the Philippines. You will coordinate vendor quotes, permitting requirements, and project documentation while communicating with clients and stakeholders.

The role emphasizes organizing, problem-solving, and attention to detail with responsibilities spanning architectural drawing review, vendor coordination, and cross-functional

Qualifications

• At least 2 years of experience in project coordination or a similar role.
• Strong organizational and time-management skills with the ability to manage multiple projects, accounts, and deadlines simultaneously.
• Experience working with online project management portal software.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Ability to read and understand basic architectural drawings and signage requirements.
• Excellent written and verbal English communication.

Responsibilities

• Manage multiple concurrent signage projects across several client accounts, ensuring progress aligns with timelines.
• Support 2-10 client accounts within a PM team; volumes up to 100 projects.
• Assist Project Manager and other coordinators through task delegation.
• Maintain accurate project information, milestones, and documentation in the PM portal.
• Communicate with clients via email, phone, and Teams Chat for updates and questions.
• Request quotes from vendors and compare pricing for proposals.
• Prepare vendor quotes and project information into worksheets and templates.
• Research municipal signage codes and permitting requirements.
• Coordinate permitting and inspections across jurisdictions.
• Review regulations and clarify requirements with municipalities or stakeholders.
• Read and interpret basic architectural drawings for signage locations and mounting.
• Review sign installation specifications and electrical requirements.
• Support signage coordination across building, projecting, canopy, and other sign types.
• Maintain organized project files using Google Docs and Dropbox.
• Coordinate with clients, vendors, municipalities, designers, and PMs.
• Identify risks or delays and propose practical solutions.
• Multitask and prioritize to meet critical milestones.

Skills

Project coordination

Time management

Microsoft Office

Google Docs/Dropbox

Vendor quotes/proposals

Tools

Microsoft Office

PDF tools

Google Docs

Dropbox

Job description

Signage Project Coordinator

Position Type: Full Time

Location: Philippines (Remote)

Schedule: 8:00 AM - 5:00 PM CST

Salary Range: P65,000 - P75,000 per month

ABOUT THE COMPANY

Our client is a rapidly growing provider of exterior illuminated signage solutions, supporting major national restaurant and retail brands across the United States. The company manages hundreds of projects simultaneously, specializing in signage design, planning, permitting, and project coordination for large-scale national rollouts.

ABOUT THE ROLE

As a Signage Project Coordinator, you will play a key role in coordinating multiple signage projects from planning through execution. This is a newly created opportunity for an organized and proactive project professional who is eager to learn the specialized signage industry while working alongside an experienced project management team.

You will manage multiple accounts and projects simultaneously, coordinate vendor quotes and proposals, research permitting requirements, and support technical project documentation. The role is ideal for someone who enjoys solving problems, working with detailed information, and communicating with clients and stakeholders.

RESPONSIBILITIES

• Project Management & Coordination - Manage multiple concurrent signage projects across several client accounts, ensuring projects progress according to established timelines and requirements.
• Account & Project Management - Support approximately 2-10 client accounts within a PM team, with project volumes potentially reaching up to 100 projects across the team.
• Project Delegation - Work under the direction of the Project Manager and support Project Coordinators through delegation of tasks by client, project phase, or milestone.
• Project Tracking - Maintain accurate project information, milestones, deadlines, documentation, and status updates using the company's online project management portal.
• Client Communication - Communicate with clients through email, phone, and Microsoft Teams Chat to provide updates, clarify requirements, and address project-related questions.
• Vendor Coordination - Request quotes from vendors, gather and compare pricing, and ensure relevant information is accurately captured for project proposals.
• Proposal Preparation - Compile vendor quotes and project information into worksheets and prepare accurate job proposals using established templates.
• Code Due Diligence - Research municipal signage codes and requirements to determine applicable restrictions, allowances, and project considerations.
• Permitting & Inspections - Coordinate and support permitting and inspection requirements across different jurisdictions.
• Code Interpretation - Review applicable regulations, identify potential issues, and communicate with municipalities or other stakeholders to clarify requirements.
• Architectural Drawing Review - Read and interpret basic architectural drawings, including A-sheets and wall sections, to understand signage locations, mounting points, wall construction, and other project requirements.
• Technical Project Support - Review project specifications and documentation related to sign installation, electrical requirements, mounting, and attachment considerations.
• Signage Coordination - Support projects involving various sign types, including building signs, projecting signs, canopies, awnings, wayfinding signage, ADA signage, illuminated signs, and non-illuminated signs.
• Documentation Management - Maintain organized project files, proposals, quotes, drawings, permits, and other relevant documentation using platforms such as Google Docs and Dropbox.
• Cross-Functional Coordination - Coordinate with clients, vendors, municipalities, designers, project managers, and other stakeholders to keep projects moving forward.
• Issue Resolution - Identify project risks or delays, ask appropriate follow-up questions, and proactively work toward practical solutions.
• Multitasking & Prioritization - Manage competing deadlines and priorities while maintaining accuracy and ensuring critical project milestones are met.

COMPETENCIES AND QUALIFICATIONS

Must-Have

• At least 2 years of experience in project coordination, project management, or a similar role.
• Strong organizational and time management skills, with the ability to manage multiple projects, accounts, and deadlines simultaneously.
• Experience working with online project management portal software.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and Teams.
• Proficiency with PDF tools, Google Docs, and Dropbox.
• Experience requesting, organizing, comparing, and assimilating vendor quotes into worksheets to create job proposals.
• Experience with code due diligence, permitting, and inspections.
• Ability to read and understand basic architectural drawings.
• Strong attention to detail and ability to work accurately with technical information.
• Excellent written and verbal English communication skills.
• Comfortable communicating through phone, email, and Microsoft Teams Chat.
• Strong problem-solving skills and the ability to ask relevant follow-up questions when requirements are unclear.
• Highly organized, proactive, and able to multitask effectively.
• A Windows-based laptop or desktop is required for this role.

Nice-to-Have

• Previous experience in the signage industry, particularly with exterior and interior signage.
• Experience with both illuminated and non-illuminated signage.
• Familiarity with general signage types, including:
• Building signs
• Projecting signs
• Canopy signs
• Awning signs
• Wayfinding signage
• ADA signage
• Experience in related industries such as architecture, construction, engineering, or permitting.
• Experience with CorelDRAW or similar graphic design software (e.g. Adobe Illustrator, Photoshop)
• Experience with additional PDF editing or markup tools.
• Previous client-facing project management experience.
• Experience coordinating projects involving multiple vendors, jurisdictions, or locations.

WHAT WE OFFER

• 100% Remote Work
• 13th Month Pay
• Healthcare (HMO)
• Comprehensive Fringe Benefits package
• Paid Service Incentive Leave (SIL)
• Paid Philippines Holidays
• Free Learning and Development Programs

APPLICATION PROCESS

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.