Signage - Manager of Service

Cima Network Inc.; Northern (KY); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Cima Network Inc. is seeking a Signage - Manager of Service to oversee the service department, lead staff, and ensure alignment with senior leadership.

You will manage work orders, quotes, data management, escalations, and vendor relationships while maintaining deadlines and delivering excellent customer service. This exempt, on-site role emphasizes teamwork, process adherence, and strong communication with customers and internal stakeholders.

Qualifications

• 1-3 years of sign maintenance experience.
• Prior experience in leading and/or training a team.
• Proficient with MS Word, Excel, ERP’s and PowerPoint.
• Experience updating CRM and other data platforms.

Responsibilities

• Provide leadership and oversight for service department operations.
• Coordinate workflow and support service representatives.
• Train and develop staff to meet deadlines.
• Collaborate with clients and internal resources on expectations.
• Maintain client files and SOP adherence.
• Manage daily work orders and ensure timely, profitable outcomes.
• Review and approve quotes before submission to clients.

Skills

Microsoft Word

Excel

ERP systems

PowerPoint

Databases

Vendor negotiation

Team leadership

Customer service

Communication

Problem solving

Tools

CRM

Job description

Description

POSITION TITLE: Signage - Manager of Service FLSA Status: Exempt

POSITION SUMMARY:

The Signage- Manager of Service plays a vital role in overseeing all activities within the service department, ensuring alignment with strategic goals under the guidance of Senior Leadership. This position entails managing assigned staff, planning, and executing service calls, and prioritizing the four key aspects of service management: Customer Service, Task Management, Technical Knowledge, and Communication. The Manager, along with their team, will adhere to uniform processes tailored for the department, addressing all tasks promptly and with a focus on excellence.

KEY RESPONSIBILITIES:

Team Leadership:

• Provide leadership and oversight for service department operations, supporting service representatives and coordinating workflow as needed to ensure smooth daily execution.
• Provide training and development opportunities for staff, while effectively managing and assigning tasks to meet deadlines.

Client Collaboration:

• Collaborate with internal and external resources to establish clear guidance on client expectations.
• Maintain up-to-date client files and internal systems in accordance with Cima’s standard protocols and SOPs

Compliance and Process Management:

• Always ensure rigorous compliance with Cima’s processes and operating standards.
• Instill in the team a commitment to serving customer needs daily with warmth and friendliness.
• Champion Cimas core values in all aspects of work

ESSENTIAL DUTIES

Work Order Management:

• Efficiently manage the daily process of individual work orders, ensuring timely delivery of client requirements and profitable outcomes throughout the lifecycle.

Quote Approval:

• Review and approve all quotes before team members submit them to clients, ensuring accuracy and adherence to contracted rates within Cima’s defined parameters.

Data Management:

• Ensure the team accurately updates all platforms, including 3rd party and Cima’s CRM, within defined SLAs and expectations.

Escalation Resolution:

• Oversee the resolution of escalations and proactively identify plans to prevent future occurrences.

Vendor Management:

• Maintain a comprehensive vendor list, collaborating with others to identify high-quality partners in areas of need. Must be proficient in negotiating skills when identifying and working with vendors.

Meeting Schedule:

• Maintain a structured schedule, including daily team huddles, weekly one-on-one meetings with team members, and weekly meetings with Leadership as required.

Key Account Management:

• Collaborate with leadership in preparing Quarterly Business Reviews (QBRs) for key accounts.

KPI Development and Reporting:

• Contribute to the development of department KPIs, measuring and reporting them to the leadership at a specified cadence.

Employee Management:

• Conduct employee reviews, administer Performance Improvement Plans (PIPs), and handle disciplinary actions as needed in alignment with HR.

SKILLS

• Must be proficient with computer software’s by having a working knowledge of databases and reporting tools such as Microsoft Word, Excel, ERP’s and PowerPoint.
• Must be comfortable working with and learning various customerplatforms as needed.
• Strong attention to detail, well organized and responsive.
• Performs work with a sense of urgency.
• Skilled in negotiating with vendors.
• Ability to work collaboratively with a team as well as independently, capable of meeting deadlines and delegating as necessary.
• Ability to quickly learn and develop new skills.
• Ability to establish meaningful relationships with internal and external stakeholders.
• Strong Written and Oral Communication Skills
• Ability to demonstrate composure under pressure.
• Strong customer service orientation and knowledgeable on how to provide outstanding customer service.

Requirements

QUALIFICATIONS/REQUIREMENTS:

• 1-3 years of sign maintenance experience.
• Prior experience in leading and/or training a team.

PHYSICAL REQUIREMENTS

While performing the duties of this job, the employee is regularly required to sit for long periods of time; use hands to finger, handle controls (keyboard, phone); and talk or hear. Occasional standing, walking, stooping is required. Occasional lifting and/or moving up to 10 pounds.

Cima Network is an Equal Opportunity employer.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.