Short-term Temporary - Team Assistant

IFC - International Finance Corporation; Washington (District of Columbia); On-site; USD 45,000 - 75,000; Full time

Job summary

Join a prominent global development institution as a Team/Program Assistant in the Legal Department. This role involves providing high-quality administrative support, including drafting legal documents, maintaining project files, and assisting lawyers with various tasks. As part of a dedicated team, you will contribute to the IFC's mission of leveraging private sector power to combat poverty and foster shared prosperity. This position offers a unique opportunity to work in a dynamic environment, enhancing your skills while supporting impactful legal operations. If you're detail-oriented and thrive under pressure, this role is perfect for you.

Qualifications

• 3-5 years of experience in administrative support is required.
• Excellent command of written and spoken English is essential.

Responsibilities

• Draft and finalize memos, letters, and legal documents.
• Maintain and update legal templates and guidance notes.
• Assist lawyers with travel arrangements and conference preparations.

Skills

Administrative Support

Organizational Skills

Attention to Detail

Interpersonal Skills

Communication Skills

Initiative

Flexibility

Proficiency in English

Proficiency in Spanish or Portuguese

Education

Bachelor’s Degree

Relevant Diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

SharePoint

SAP

Job description

IFC will not sponsor a visa or work authorization for this position. Applicants must have valid employment authorization per local laws to work for the duration of the appointment and the candidate for this role must be based in the United States.

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.

The IFC Legal Department (CLED) is overseen by two Deputy General Counsels (DGCs) who report to the Vice President & General Counsel. CLED provides legal and policy advice to the IFC Board, its Management, and client departments on legal and policy issues related to operations, advisory services, and corporate matters. CLED supports client departments in executing IFC’s annual financing program for private sector projects in emerging markets, managing project portfolios, designing structured finance products, and advising on corporate policies.

The Legal Department (CLED) is looking for a Team/Program Assistant who will be able to provide high-quality secretarial and administrative support to members of her/his legal team. CLED is responsible for providing legal services to the entire Corporation, both on investment transactions and on policy matters. Under the general supervision of the CLED ACS Coordinator, the selected candidate will be assigned to several lawyers and legal assistants.

Role and Responsibilities:

1. Draft, edit and finalize routine memos, letters, faxes and powers of attorney using standard legal specimens;
2. Assist on special tasks as may be assigned by CLED lawyers and legal assistants;
3. Maintain and update CLED specimens, templates and guidance notes;
4. Support all other aspects of CLED’s activities, as needed;
5. Process (including editing, proofreading, and formatting) legal agreements accurately, independently and in a timely manner;
6. Maintain lawyers’ project files and official documents processing;
7. Assist lawyers with their travel arrangements, preparation for conferences, seminars, etc;
8. Proactively handle telephone enquiries and solve non-routine problems;
9. Handle requests requiring file search using the Internet, Intranet or Legal Records;
10. Handle material of a confidential nature;
11. Undertake ad-hoc duties as may be assigned by the CLED ACS Coordinator;
12. In addition, the Team/Program Assistant will be a member of the ACS support team in CLED and will be expected to assist other legal staff as required.

Selection Criteria:

1. Bachelor’s degree with 3-5 years of experience in administrative support or relevant combination of diploma and experience;
2. Excellent command of written and spoken English (essential);
3. Excellent secretarial and organizational skills and attention to detail to ensure high standards;
4. Ability to work independently and under pressure; take initiative in judging priorities;
5. Effective team player with strong interpersonal skills and cultural sensitivity in communicating tactfully and effectively with all levels of staff and external clients, both orally and in writing;
6. Willingness and flexibility to do overtime when needed, sometimes at short notice;
7. Proficient in IFC’s standard administrative technology packages (Word, Outlook, Excel and PowerPoint). Knowledge of or ability to learn SharePoint and SAP;
8. Previous experience working with legal documents desirable;
9. Proficiency in a foreign language, particularly Spanish or Portuguese, would be a plus.

Budget and Payment

The daily rate will be determined based on the qualifications and prior experience of the temporary. Compensation is made on an hourly basis at the T3 rate. This is a local, short-term temporary position.

The assignment is expected to begin in February 2025 with an estimated 40 hours a week (not to exceed 1,500 hours for the full contract) and end June 30, 2025. The temporary needs to work in the IFC office in Washington, DC. Based on performance, business needs and funding availability, the assignment could be extended.

Interested candidates please email your expression of interest (maximum 1 page long) describing why you fit the role, along with your resume. Please send your package to Kimberley Kennon via email at [e-mail] by COB on February 14, 2025. Only short-listed candidates will be contacted.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Learn more about working at the World Bank and IFC, including our values and inspiring stories at www.ifc.org.

Seniority level

• Entry level

Employment type

• Temporary

Job function

• Administrative, General Business, and Legal