Shop Dispatcher

MIDWEST TRANSIT; Illinois; On-site; USD 48,000 - 66,000; Full time

Benefits offered by this job

Competitive Pay

Medical Insurance

Dental and Vision

Disability and Life Insurance

401(k) with company match

Holiday Pay

PTO Pay

Career Growth

Job summary

Midwest Transit Equipment in Kankakee, IL is seeking a Full Time Shop Dispatcher to coordinate daily workloads for service technicians, prepare and update work orders, and ensure timely completion and invoicing.

The role requires a high school diploma and experience in medium/heavy duty trucks or automotive industries; excellent communication, problem solving, and MS Office skills are essential; safety-conscious and able to work under pressure.

Qualifications

• High School Diploma or equivalent required.
• Experience in the Medium/Heavy Duty truck or automotive industry preferred.
• Strong problem solving and communication skills.
• Ability to work under pressure and meet deadlines.
• Proficiency with MS Office (Word, Excel, Outlook).
• Attention to detail and customer service orientation.

Responsibilities

• Assign jobs to technicians based on workload and location.
• Prepare, update, and dispatch daily work orders.
• Gather and maintain work orders and documentation.
• Ensure job completion and invoice customers upon completion.
• Comply with warranty and policy procedures.
• Document warranty claims and track warranty parts.
• Provide warranty updates to service staff as needed.
• Maintain communication with Parts Dept and Technicians to ensure parts availability.
• Attend Service Staff meetings as required.
• Provide excellent customer service.

Skills

Problem solving

Customer service

Verbal and written communication

MS Office (Word, Excel, Outlook)

Attention to detail

Deadline-driven

Independent work

Education

High School Diploma or equivalent

Tools

MS Office Suite

Job description

Midwest Transit Equipment seeks qualifiedFull Time Shop Dispatcher for our Kankakee, IL location.

About Midwest Transit Equipment:

For over 50 years, we have been known for our honesty and integrity in our dealings with both our manufacturers and customers. We take pride in our reputation for offering quality vehicles, exceptional service and affordable prices. We strive to emphasize excellence through our attention to detail and our quality service. We maintain thousands of vehicles at eight locations in five states and over 300 employees committed to providing safe, comfortable and reliable transportation for our customers around the world.

Who we are looking for:

We are looking for Dispatched to prepare, update, and dispatch workload to the Technicians in an effective and timely manner.

Essential Duties and Responsibilities:

Servicing of gasoline and diesel powered buses from basic maintenance and minor repairs to full vehicle service. This is a safety-sensitive position. Employees holding this position are responsible for the safe performance of the job duties.

• Assign jobs to technicians based on workload and technician location.
• Prepare, update, and dispatch the daily work orders.
• Gather and maintain work orders and documentation
• Ensure job completion and invoice customers when the jobs are completed
• Understand and ensure compliance with all International and vendor policies and warranty procedures
• Properly document all warranty claims and track all warranty parts
• Provides warranty update information to service staff and technicians as needed.
• Ensures that all warrantable repairs are documented
• Attend all Service Staff meetings as required.
• Provide excellent customer service
• Look up warranty history and potential open recalls on buses
• Code RO’s for proper billing; customer, warranty, or company code
• Track service work orders from start to finish
• Properly document all work orders
• Communicate with Parts Dept and Service Technicians to make sure everything needed is on hand
• Contact manufacturers for warranty approvals, issues, goodwill, and repair assistance
• Keeps updated on all warranty policies and product changes
• Other duties as assigned

Education and/or Work Experience Requirements:

• High School Diploma or equivalent
• Experience in the Medium/Heavy Duty truck, automotive industry
• Problem solving skills
• Strong customer service skills
• Excellent verbal and written communication skills
• Demonstrated proficiency in MS Office (Word, Excel, Outlook)
• Strong attention to detail
• Must be able to work under pressure and meet deadlines
• Ability to work independently

Benefits:

• Competitive Pay
• Medical Insurance
• Dental and Vision
• Company paid for Short & Long Term Disability and Life Insurance
• 401(k) with a dollar for dollar company match up to 4%
• Holiday Pay
• PTO Pay
• Career Growth

Midwest Transit Equipment is proud to be an Equal Opportunity Employer. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, physical or mental disability unrelated to ability, sexual orientation, military status, order of protection status or unfavorable discharge from military service. Midwest Transit Equipment is also proud to be a Drug Free workplace.