Shop Administrator

Owen Industries; Carter Lake (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life/AD&D coverage

Disability coverage

401(k) with company match

PTO and 9 holidays

4-day work week

Growth opportunities

Wellness program

Early home daily

Job summary

Owen Industries, via its PVS Structures unit in Carter Lake, IA, is seeking a Shop Administrator to keep the administrative backbone running on a 4-day work week. You’ll manage Tekla and Kronos systems, coordinate timekeeping, and support office and shop operations from 5:30 AM to 4:00 PM, Mon-Thu, with Fridays off.

You’ll handle timekeeping, payroll data, and daily administrative duties, collaborating with shop supervisors and management.

Qualifications

• Strong organizational and administrative skills.
• Comfortable with software systems and technology; prior experience with Tekla, Kronos, or similar platforms is a plus; willingness to learn is required.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Excellent written and verbal communication skills
• Detail-oriented with a high standard for data accuracy
• Able to work in an office environment adjacent to an active shop floor
• Proactive, reliable, and a genuine team player
• Able to handle confidential information with discretion — payroll and HR data
• Prior experience in a manufacturing, industrial, or construction office environment is a plus

Responsibilities

• Serve as the primary administrator for the Tekla software environment, including user account setup, permissions, and daily shop floor time entries
• Troubleshoot Tekla issues reported by shop and drafting staff, escalating complex problems to IT or Tekla support as needed
• Support training of new users on basic Tekla navigation and file-management standards
• Monitor daily Kronos time clock entries for accuracy, resolve missed punches and discrepancies
• Process and reconcile Kronos data ahead of payroll to ensure accurate hours, overtime, and PTO
• Generate attendance, labor, and overtime reports for management
• Maintain up-to-date Kronos procedures documentation and be the go-to resource for timekeeping questions
• Assist plant management with day-to-day administrative duties and scheduling
• Maintain shop records, filing systems, and document control (physical and digital)
• Order and track office and shop supplies; manage vendor invoices and purchase orders
• Assist with scheduling, calendar coordination, and meeting prep for shop and management staff
• Support onboarding paperwork for new hires (PPE, uniforms, training docs) and maintain safety/training records
• Provide daily Gemba meeting documentation
• Provide general admin support to management and staff as needed

Skills

Tekla

Kronos

MS Office

Data accuracy

Time management

Tools

Tekla

Kronos

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Shop Administrator

9 days ago Requisition ID: 1210

Salary Range: $20.00 To $26.00 Hourly

Shop Administrator | Competitive Pay | 4-Day Work Week

PVS Structures (Owen Industries) – Carter Lake, IA (Near Downtown Omaha) | Mon–Thu, 5:30 AM – 4:00 PM

Keep the Shop Running Behind the Scenes. Go Home by Early Afternoon. Every Day.

At PVS Structures, a well-run shop floor depends on more than just the people doing the fabricating — it depends on someone behind the scenes keeping the systems accurate, the paperwork straight, and the administrative side of the operation moving without a hitch. We’re hiring a Shop Administrator to serve as the day-to-day administrative backbone of our Carter Lake facility on a 4-day work week.

This is a unique blend of traditional office administration and hands-on system responsibility — specifically our Tekla structural software and Kronos timekeeping system. If you're organized, tech-comfortable, and thrive in an environment where no two days are exactly alike, this role was built for you.

The Details

• Pay:$20 - $26/hr, based on experience
• Hours: Mon–Thu, 5:30 AM – 4:00 PM
• Schedule: 4-day work week — Fridays always off
• Home by early afternoon every day

What You’ll Do

• Serve as the primary administrator for the Tekla software environment, including user account setup, permissions, and daily shop floor time entries
• Troubleshoot day-to-day Tekla issues reported by shop and drafting staff, escalating complex problems to IT or Tekla support as needed
• Support training of new users on basic Tekla navigation and company file-management standards
• Monitor daily time clock entries for accuracy, resolving missed punches, discrepancies, and exceptions with supervisors and employees
• Process and reconcile Kronos data ahead of each payroll cycle, ensuring accurate hours, overtime, and PTO records
• Generate attendance, labor, and overtime reports for management as requested
• Maintain up-to-date documentation of Kronos procedures and serve as the go-to resource for employee timekeeping questions

General Administrative Support

• Assist plant management with day-to-day administrative duties and scheduling
• Maintain shop records, filing systems, and document control — both physical and digital
• Order and track office and shop supplies; manage vendor invoices and purchase orders
• Assist with scheduling, calendar coordination, and meeting preparation for shop and management staff
• Support onboarding paperwork for new hires, including PPE, uniforms, and new hire training documentation
• Maintain compliance documentation — safety logs, certifications, and training records
• Provide documentation of daily Gemba meetings
• Provide general administrative support to shop management and production staff as needed

What We’re Looking For

• Strong organizational and administrative skills — you can manage multiple priorities without dropping the ball
• Comfortable with software systems and technology — prior experience with Tekla, Kronos, or similar platforms is a plus; willingness to learn is required
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Excellent written and verbal communication skills — you interact with shop supervisors, management, and employees daily
• Detail-oriented with a high standard for data accuracy — timekeeping and production records need to be right
• Able to work in an office environment adjacent to an active shop floor — occasional exposure to shop noise and equipment
• Proactive, reliable, and a genuine team player
• Able to handle confidential information with discretion — payroll and HR data is part of this role
• Prior experience in a manufacturing, industrial, or construction office environment is a plus

What’s In It For You

• $20 - $26/hr — based on experience
• 4-day work week — Mon through Thu, every week
• Home by early afternoon every day
• Health, Dental & Vision insurance
• Life/AD&D and Disability coverage
• 401(k) with company match
• PTO and 9 paid holidays — accrual begins immediately
• Wellness program with premium incentives
• Opportunities for growth and advancement within Owen Industries
• A role with real variety — part systems admin, part office support, never boring

Benefits begin the 1st of the month after 30 days of employment.

Why PVS Structures?

PVS Structures is part of Owen Industries, a decades-long leader in the structural steel industry. We work on complex fabrication projects that demand precision and organization at every level — including in the office. You'll work directly alongside plant management in an environment where your contributions are visible and your reliability makes a real difference every single day.

The organizational discipline, attention to detail, and mission-focused work ethic developed in service translate directly to this kind of role. PVS Structures and Owen Industries are proud to be Veteran-friendly employers committed to supporting those who have served.

Owen is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs — without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.