Shipping & Receiving Supervisor

University of Utah; Salt Lake City (UT); On-site; Full time

Job summary

A leading university is seeking a Shipping & Receiving Supervisor to oversee operations at the J. Willard Marriott Library. The role involves managing the collection, processing, and delivery of packages, ensuring efficient shipping solutions, and supervising a team. Ideal candidates will have supervisory experience and strong communication skills, contributing to an inclusive environment. This full-time position requires working on campus, with a competitive pay rate and opportunities for professional growth.

Qualifications

• Six years related experience including one year supervisory experience.
• Demonstrated human relations and effective communication skills.

Responsibilities

• Supervise the library's Shipping & Receiving operation.
• Manage department goals and review policies and procedures.
• Track and report relevant Shipping and Receiving statistics.

Skills

Communication

Problem-Solving

Education

Basic knowledge of library science techniques

Job description

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Job Summary

Working with the Access, Information, and Building Services team, the Shipping and Receiving Supervisor is responsible for supervising the library's Shipping & Receiving operation. Responsibilities include but are not limited to collection, processing, tracking, and delivery of incoming and outgoing mail, packages, and equipment for the J. Willard Marriott Library. Shipping & Receiving handles up to 20,000 packages annually. Working with supply chain vendors, the supervisor pursues the most cost effective and efficient shipping solutions for a wide range of materials to support all library programs. The supervisor is responsible for updating training materials and documentation as processes and vendor interfaces change.

Job Summary

Working with the Access, Information, and Building Services team, the Shipping and Receiving Supervisor is responsible for supervising the library's Shipping & Receiving operation. Responsibilities include but are not limited to collection, processing, tracking, and delivery of incoming and outgoing mail, packages, and equipment for the J. Willard Marriott Library. Shipping & Receiving handles up to 20,000 packages annually. Working with supply chain vendors, the supervisor pursues the most cost effective and efficient shipping solutions for a wide range of materials to support all library programs. The supervisor is responsible for updating training materials and documentation as processes and vendor interfaces change.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Responsibilities

Shipping & Receiving Department Supervision. Plans, organizes, manages and reviews the work within the department. Establishes department goals and develop, implement, and review policies and procedures. Tracks, accumulates and reports relevant Shipping and Receiving statistics to the library. Directs and organizes the department to ensure that all items are prepared, shipped, and received in a timely manner. Advises library staff and administration on cost and methods of handling letters, books, packages and pallet shipments. Records all incoming packages that have tracking information. Maintain departmental supplies and equipment. Reviews information entered in SendPro Enterprise software for accuracy and billing verification. Schedules and coordinates with delivery drivers. Manages the loading dock and vendor check-in process.Develops workflows for shipping and communicates to the organization about changes. Continually updates workflow documentation and training materials.

Responds to building emergencies as needed. Assists library operations and protection services in emergency response and evacuation procedures. Assists with large moves and projects as needed. Coordinates large scale recycling projects with campus and heavy transportation. Managing the library's fleet of vehicles by coordinating vehicle service, car wash, and fueling.

Minimum Qualifications

Six years related experience including one year supervisory experience or equivalency (one year of education can be substituted for two years of related work experience) required; basic knowledge of library science techniques and principles in order to provide oversight to assigned area required. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferred experience with FedEX, US Postal Service and bulk rate mail operations. Previous experience with supply. Attention to detail is important. This position requires an employee that is reliable, displays the ability to work independently and demonstrate problem-solving skills. A valid Utah driver's license is required. Employee must be able to routinely move 50 lbs. of weight and have the ability to work under deadlines.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Special Instructions

All applications received by May 23, 2025 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Requisition Number: PRN41883B

Full Time or Part Time? Full Time

Work Schedule Summary: Monday-Friday between 8:30am-4:30pm

Department: 00790 - Marriott Library - Operations

Location: Campus

Pay Rate Range: $22.85 to $23.25

Close Date: 6/30/2025

Open Until Filled

To apply, visit https://utah.peopleadmin.com/postings/182491

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Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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