Shipping & Receiving Supervisor

University of Utah; Salt Lake City (UT); On-site; Full time

Job summary

A leading university in Salt Lake City seeks a Shipping & Receiving Supervisor to manage library operations. The role involves overseeing the collection, processing, and delivery of packages, ensuring efficient shipping solutions, and maintaining departmental workflows. Candidates should have supervisory experience and strong communication skills. This full-time position requires on-campus work, with a focus on improving access and belonging within the organization.

Qualifications

• Six years related experience including one year supervisory experience required.
• Basic knowledge of library science techniques and principles required.

Responsibilities

• Supervises the library’s Shipping & Receiving operation.
• Plans, organizes, manages and reviews the work within the department.
• Tracks and reports relevant Shipping and Receiving statistics.

Skills

Communication

Problem Solving

Education

High School Diploma

Job description

Details

Open Date 05/14/2025

Requisition Number PRN41883B

Job Title Supervisor, Library

Working Title Shipping & Receiving Supervisor

Job Grade D

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday-Friday between 8:30am-4:30pm

VP Area Academic Affairs

Department 00790 - Marriott Library - Operations

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $22.85 to $23.25

Close Date 06/30/2025

Priority Review Date (Note - Posting may close at any time) 05/23/2025

Job Summary

Working with the Access, Information, and Building Services team, the Shipping and Receiving Supervisor is responsible for supervising the library’s Shipping & Receiving operation. Responsibilities include but are not limited to collection, processing, tracking, and delivery of incoming and outgoing mail, packages, and equipment for the J. Willard Marriott Library. Shipping & Receiving handles up to 20,000 packages annually. Working with supply chain vendors, the supervisor pursues the most cost effective and efficient shipping solutions for a wide range of materials to support all library programs. The supervisor is responsible for updating training materials and documentation as processes and vendor interfaces change.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

The University will not sponsor a work visa for this position.

Responsibilities

Shipping & Receiving Department Supervision. Plans, organizes, manages and reviews the work within the department. Establishes department goals and develop, implement, and review policies and procedures. Tracks, accumulates and reports relevant Shipping and Receiving statistics to the library. Directs and organizes the department to ensure that all items are prepared, shipped, and received in a timely manner. Advises library staff and administration on cost and methods of handling letters, books, packages and pallet shipments. Records all incoming packages that have tracking information. Maintain departmental supplies and equipment. Reviews information entered in SendPro Enterprise software for accuracy and billing verification. Schedules and coordinates with delivery drivers. Manages the loading dock and vendor check-in process.

Develops workflows for shipping and communicates to the organization about changes. Continually updates workflow documentation and training materials.

Responds to building emergencies as needed. Assists library operations and protection services in emergency response and evacuation procedures. Assists with large moves and projects as needed. Coordinates large scale recycling projects with campus and heavy transportation. Managing the library’s fleet of vehicles by coordinating vehicle service, car wash, and fueling.

Minimum Qualifications

Six years related experience including one year supervisory experience or equivalency (one year of education can be substituted for two years of related work experience) required; basic knowledge of library science techniques and principles in order to provide oversight to assigned area required. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Preferred experience with FedEX, US Postal Service and bulk rate mail operations. Previous experience with supply. Attention to detail is important. This position requires an employee that is reliable, displays the ability to work independently and demonstrate problem-solving skills. A valid Utah driver’s license is required. Employee must be able to routinely move 50 lbs. of weight and have the ability to work under deadlines.

The duties, qualifications, and preferences listed in this posting are intended to give applicants an understanding of the role we are seeking to fill and the types of skills, experience, and education that may have prepared someone to be effective in this role. We do not expect any candidate to be a perfect match for this list or to perform all the duties with equal proficiency on day one. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals.

Type Benefited Staff

Special Instructions Summary

A ll applications received by May 23, 2025 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

When prompted to do so, please upload three (3) professional references.

A cover letter is not required, but you may attach one as an optional document.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.