Shipping & Receiving Specialist — Fast-Paced Logistics

Hayes Co.; Mesquite, Northern (TX, KY); Hybrid; USD 28,000 - 35,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401K with company match

PTO and Holiday eligibility

Weekly Pay

Tuition Reimbursement

Job summary

Hayes Company is seeking a Shipping and Receiving Coordinator in Mesquite, TX to manage inbound and outbound shipments in a fast-paced 3PL environment. The role emphasizes accurate inventory movement, documentation, and cross-department collaboration.

The candidate will input data into warehouse management and CRM systems, coordinate with carriers and vendors, and provide timely status updates to internal teams and customers. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in shipping and receiving or warehouse operations.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Outlook.
• Excellent written and verbal communication skills; able to communicate professionally with clients, team members, and external partners.
• Strong interpersonal skills and a collaborative, team-oriented mindset.
• Highly organized with strong prioritization and time management skills.
• Analytical and detail-oriented with ability to identify and resolve discrepancies.
• Capable of managing multiple tasks simultaneously in a fast-paced environment with frequent changes.

Responsibilities

• Coordinate and schedule inbound and outbound freight deliveries and pickups.
• Maintain precise records of all incoming and outgoing shipments.
• Prepare and process shipping and receiving documentation, including bills of lading, shipping labels, invoices, images of product and inventory logs.
• Accurately input and update inventory data in warehouse management and CRM systems and databases.
• Communicate with carriers, vendors, and internal teams regarding delays, changes or discrepancies.
• Respond promptly to inquiries regarding inventory, order status, and shipping schedules.
• Conduct inspections of received goods for damage or discrepancies and escalate as needed.
• Perform general administrative support tasks such as filing, scanning, and archiving records.
• Monitor and manage shared team mailboxes; assign and route tasks appropriately.
• Participate in continuous improvement initiatives to optimize logistics workflows and client service processes.
• Process urgent or expedited shipment requests from our customers.
• Generate reports and provide actionable insights to support operations and decision-making.
• Complete end-of-day administrative duties to maintain workflow continuity and organization.
• Proactively collaborate across departments to support organizational goals and enhance efficiency.

Skills

MS Office

Communication

Organizational skills

Inventory/logistics knowledge

Problem solving

Customer service

Education

High school diploma

Tools

WMS platforms

CRM systems

Handheld scanners

Job description

Hayes Company is seeking a Shipping and Receiving Coordinator in Mesquite, TX to manage inbound and outbound shipments in a fast-paced 3PL environment. The role emphasizes accurate inventory movement, documentation, and cross-department collaboration.

The candidate will input data into warehouse management and CRM systems, coordinate with carriers and vendors, and provide timely status updates to internal teams and customers. Strong organizational and communication skills are essential.