Shipping & Receiving Specialist: Detail‑Oriented, Fast‑Paced

Medium; Brookville (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

Encore Systems in Brookville, OH is seeking an experienced Shipping and Receiving Coordinator to manage the daily flow of customer equipment into and out of our Brookville facility.

You will enter data into the Encore database, prepare shipping documentation, package equipment securely, and arrange shipments via UPS, FedEx, or other carriers. Strong organizational skills and dependable attendance are essential.

Qualifications

• Previous shipping and receiving, warehouse, logistics, or order‑fulfillment experience.
• Experience packaging equipment or other valuable and damage‑sensitive items.
• Familiarity with UPS and FedEx shipping applications.
• Basic understanding of domestic and international shipping requirements.
• Strong computer and data‑entry skills.
• Ability to accurately match equipment, job numbers, customer information, and shipping paperwork.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple incoming and outgoing shipments in a fast‑paced environment.
• Dependable attendance and punctuality.
• Ability to communicate effectively with technicians, administrative staff, customers, and freight carriers.
• High school diploma or equivalent preferred; no college degree required.

Responsibilities

• Receive and inspect incoming customer equipment and material.
• Compare incoming items against purchase orders, packing slips, repair requests, or other documentation.
• Record incoming equipment accurately in the Encore database.
• Apply identification or tracking labels as required.
• Photograph or document visible shipping damage, missing items, or discrepancies.
• Deliver received equipment and paperwork to the correct technician or job queue.
• Maintain organization and traceability of customer-owned equipment during receiving/shipping.
• Receive completed jobs from technicians and administrative staff.
• Match completed equipment with customer, job number, packing slip, and shipping instructions.
• Verify all listed items, accessories, cables, and paperwork are included before shipment.
• Select appropriate box, container, foam, and packing method for each item.
• Package tools, controllers, cables, and equipment to prevent damage in transport.
• Create shipping labels and process shipments using UPS and FedEx apps.
• Choose domestic and international shipping methods per delivery requirements and instructions.
• Prepare international shipping documents (invoices, descriptions, origin, declared values, HS codes).
• Track shipments and resolve delays, damages, or missing items.
• Maintain accurate shipping/receiving records.
• Keep area clean, organized, and safe.
• Notify management when supplies need reordering.
• Assist with periodic inventory checks and related duties.

Skills

Shipping/receiving experience

Warehouse logistics

Data entry

Attention to detail

Communication

Attendance

Multitasking

Education

High school diploma or equivalent

Tools

UPS/FedEx shipping apps

ERP system

Inventory management

Job description

Encore Systems in Brookville, OH is seeking an experienced Shipping and Receiving Coordinator to manage the daily flow of customer equipment into and out of our Brookville facility.

You will enter data into the Encore database, prepare shipping documentation, package equipment securely, and arrange shipments via UPS, FedEx, or other carriers. Strong organizational skills and dependable attendance are essential.