Shipping & Receiving Manager

All Weather Insulated Panels; Vacaville (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

All Weather Insulated Panels in Vacaville, CA is seeking a Shipping Manager to lead the shipping and receiving operations, ensuring accurate, timely, and cost-effective movement of materials. You will coordinate transportation, schedules, and compliance to keep service levels high and deliveries on time.

Responsibilities include directing daily logistics, reviewing freight bills, maintaining records, and mentoring the team while upholding safety and company policies in a heavy industrial setting.

Qualifications

• High school diploma; BSc/BA in supply chain, logistics or relative field is a definite plus.
• Proven experience as shipping manager.
• Experience in using EDI and preparing shipping documents (e.g. ASN)
• Computer savvy with excellent knowledge of MS Office (especially Excel).
• Good understanding of budgeting and reporting.
• Experience in directing and evaluating subordinates.

Responsibilities

• Direct manage shipping and receiving activities to ensure accuracy, completeness, and condition of shipments.
• Determine routing and legal load limits of trucks, according to established schedules and weight limits of states.
• Inspect loading operations to ensure compliance with shipping procedures and specifications.
• Schedule and arrange trucks for material pick-up.
• Manage traffic of trucks at the factory at all times.
• Control and perform freight claim process.
• Review, approve and direct to accounts payable all incoming freight bills.
• Maintain record of pictures for all shipments.
• Control shipping schedule according to customer requested delivery dates.
• Provide accurate information to customer service team regarding shipment of materials.

Skills

Logistics procedures

Organizational skills

Communication skills

Problem-solving

Leadership

Detail-oriented

Multitasking

Reading plans / planograms

MS Office

Education

High school diploma; BSc/BA in supply chain or logistics

Tools

EDI software

MS Office

Job description

Join our Shipping Team in Vacaville! The Shipping Manager is responsible for planning, directing, and overseeing all shipping and receiving operations to ensure the accurate, timely, and cost-effective movement of materials and products. This role leads daily logistics activities, manages transportation scheduling, ensures compliance with shipping regulations and company procedures, and drives operational efficiency across the distribution process. The Shipping Manager collaborates closely with warehouse, production, and transportation partners to maintain high service levels, inventory accuracy, and on-time customer deliveries while ensuring safe and compliant loading, unloading, and freight handling practices.

Essential Functions

• Direct manage shipping and receiving activities to ensure accuracy, completeness, and condition of shipments.
• Determine routing and legal load limits of trucks, according to established schedules and weight limits of states.
• Inspect loading operations to ensure compliance with shipping procedures and specifications.
• Schedule and arrange trucks for material pick-up.
• Manage traffic of trucks at the factory at all times.
• Control and perform freight claim process.
• Review, approve and direct to accounts payable all incoming freight bills.
• Maintain record of pictures for all shipments.
• Control shipping schedule according to customer requested delivery dates.
• Provide accurate information to customer service team regarding shipment of materials.
• Provide accurate information to other departments regarding shipping costs.
• Provide accurate count of finish goods to purchasing department.
• Fosters and develops excellent relationships with transportation companies in a strategic manner.
• Ensure accuracy on bills-of-ladings.
• Ensure shipping logs are updated daily.
• Plan, prioritize and delegate work tasks to ensure proper functioning of the department.
• Identify and implement strategies to improve quality of service, productivity and profitability.
• Perform timely performance reviews with shipping and receiving team
• Completes training by supervisor.
• Complies with all safety and company policies and procedures.
• Performs other related duties as assigned.

Knowledge, Skills, and Abilities

• Solid knowledge of logistics procedures.
• Excellent organizational and communication skills
• Problem-solving abilities
• Ability to read planograms and set up merchandise and displays accordingly
• Well-organized, able to multitask but also attentive to detail
• Ability to think quickly and resolve issues
• Strong leadership skills to manage and motivate receiving employees and train new employees
• Knowledgeable in shipping management and transaction software, as well as MS Office

Education and Experience

• High school diploma; BSc/BA in supply chain, logistics or relative field is a definite plus.
• Proven experience as shipping manager.
• Experience in using EDI and preparing shipping documents (e.g. ASN)
• Computer savvy with excellent knowledge of MS Office (especially Excel).
• Good understanding of budgeting and reporting.
• Experience in directing and evaluating subordinates.

Physical Requirements

• Ability to work approx. 8 hour per day, Monday-Saturday, with ability to work overtime up to 12 hours per day as well as some Sundays as needed. Hours and shifts depend on season and shipping schedule, and shifts are not guaranteed.
• Ability to sit, walk, and stand for extended periods. Must be able to bend, lift, twist, reach, grasp, and other physical movements.
• Ability to occasionally work in a non-climate controlled environment with extreme temperatures and humidity, with some outdoor exposure when needed.
• Ability to lift 50 lbs.
• Must be able to effectively use telephone equipment, office equipment and machines, a computer, and have intermediate proficiency in MS Office and email.
• Must be able to use tools, equipment, machinery, etc.
• Must be reliable and dependable

While performing the duties of this job, the employee is regularly exposed to work near moving mechanical parts, dusty conditions, high noise environments, chemicals used in the process, and extreme temperatures. The facility is an industrial manufacturing plant.

This position is designated safety sensitive.

AWIP is committed to providing equal opportunity for employees and applicants in all aspects of the employment relationship, without regard to race, color, sex, sexual orientation, gender identity, national origin, citizenship, marital status, veteran status, disability, age, religion or any other classification protected by law. In that regard, U.S. applicants and employees are protected from discrimination based on certain categories protected by Federal and State law, as applicable.