Shipping & Receiving Coordinator

Grocery Outlet Inc.; Vancouver (WA); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k) Profit Sharing

Medical, Dental & Vision

Job summary

Grocery Outlet Inc. is seeking a Receiving Clerk to support the Receiving Department's efficient operation. You will perform data entry, process and verify receiving documentation, and maintain accurate records under the supervision of the RFC Operations Manager.

Responsibilities include scheduling inbound shipments, verifying BOLs, and reconciling purchase orders while providing friendly customer service and accurate data handling daily.

Qualifications

• 1+ years of experience in shipping/receiving or logistics.
• Experience with forklifts, pallet jacks or similar warehouse tools (training provided).
• Strong data entry and Excel skills for receiving records.

Responsibilities

• Monitor inbound and outbound deliveries.
• Schedule inbound by phone, email, or online.
• Receive BOLs and verify quantities against purchase orders.
• Input data into spreadsheets accurately and timely.
• Maintain accurate receiving records and process related documentation.
• Communicate issues to necessary parties to resolve discrepancies.
• Ensure SOX compliance in receiving processes.

Skills

Data entry

Microsoft Excel

Customer service

Attention to detail

Communication

Education

1+ years shipping/receiving or logistics

Tools

Forklifts

Pallet jacks

Job description

About the Team

Our Supply Chain and Logistics team mission is to provide top notch service to our stores and purchasing teams- contributing to the goal to make Grocery Outlet the first choice for bargain minded customers while touching lives for the better. Our team oversees the successful movement of products from our vendors to our stores and is self-motivated, passionate, and dedicated.

About the Role

Working closely with the Warehouse Supervisor, this position is responsible for ensuring the efficient operation of the Receiving Department. Daily responsibilities include, but are not limited to, data entry, processing and receiving documentation, maintaining accurate records and other receiving related activities. This role reports to the RFC Operations Manager.

Responsibilities Include

• Monitoring inbound and outbound deliveries.
• Inbound scheduling by Phone, Email or Online.
• Working directly with the Transportation team ensure work is ready.
• Receiving BOLs from all delivery drivers, verifying that the quantities match the Receiving Document.
• Creating and scanning receiving documents daily.
• Checking and recording the quantity of the merchandise for conformity to purchase orders and specifications.
• Logging and tracking all problems relating to receiving/shipping, contacting all parties involved to ensure each is aware of the problem.
• Reconciling purchase orders.
• Close and dispatch outbound loads when ready.
• Accurately inputting a high volume of data on various spreadsheets concerning incoming merchandise in a timely manner.
• Recording and reporting shortages and discrepancies.
• Communicates efficiently and concisely over the phone, in person and through e-mail to coordinate returns, rejections and credits.
• Ensures friendly, efficient and professional customer service.

About The Pay

• Base Salary Range: $22.00 Hourly
• 401(k) Profit Sharing.
• Medical, Dental & Vision.
• Employees are eligible to earn up to ten (10) days of vacation per year. Vacation time is accrued each pay period and is not granted in full at the start of employment.
• Final compensation will be determined based upon experience and skills and may vary based on location.

About You

• 1+ years of experience inshipping and receiving role or within logistics, freight carriers, or warehouse operations.
• Previous experience with safely operating forklifts, pallet jacks, and other warehouse tools (training provided if needed).
• Ability to deliver information in a clear and concise manner to fellow team members and customers.
• Ability to comply with all WFM policies and procedures.
• Excellent data entry skills.
• Ability to effectively use Microsoft Excel.
• Strong customer service skills.
• High attention to detail and thoroughness in approach with all paperwork.
• Ability to work well with others, self-motivated and capable of working independently.
• Making sure the department is meeting all SOX compliance.