Shipping & Inventory Admin Assistant

Kilgore College; Kilgore (TX); On-site; USD 28,000 - 35,000; Full time

Benefits offered by this job

36-hour work week

Health, life, and income protection

TRS retirement program

Recreational/fitness facilities access

Public Service Loan Forgiveness (PLSF)

Tuition scholarships for employee and/

Job summary

Kilgore College is seeking a full-time Receiving/Inventory Services Specialist to manage incoming purchases, freight distribution, and asset tracking for college departments. The role includes processing receiving documents, inventory tagging, and coordinating with Purchasing and Facilities, with forklift operation required.

The position supports a 36-hour work week, offers benefits including insurance and retirement, and is based in Kilgore, TX.

Qualifications

• Highschool diploma or equivalent required.
• Collect and deliver mail in all kinds of weather, and walk and/or drive on their route.
• MS Office application proficiency.
• Multi-tasking skills.
• Mobile Device experience.

Responsibilities

• Support Specialist – Receiving/Inventory Services responsibilities include shipping, receiving and delivery of items from freight companies and USPS mail including processing of necessary documents confirming receipt of such items.
• Some deliveries may require multiple people to unload, move, or manage, employee is required to ask for assistance.
• Maintain an organized filing system of receiving copies.
• Prepare receiving copies; notate any problem with the delivery; forward receiving copies for payment.
• Works with Purchasing to resolve any receipt discrepancies or damaged goods.
• Receive orders into Package Tracking system.
• Fixed Assets – Assist to identify and record inventory; attach inventory tag; complete paperwork and forward for input into inventory system.
• Deliver copies of hazardous materials sheets to Facilities department.
• Be a subject expert of Package Tracking system
• Receiving and Scanning of all white mail and packages
• Reporting
• Operate forklift or use hand truck to move, convey, or hoist shipments from shipping and receiving platform to storage or work area. Maintain and operate all department vehicles.
• Maintain inventory of copy paper and provide monthly reporting.
• Check incoming orders to determine if goods arrive in satisfactory condition, route orders to proper department.
• Operate mail vehicle to pick up and transport mail in bulk.
• Schedule preventative maintenance for vehicles used for transportation of receiving services.

Skills

Multi-tasking

Mobile Device experience

Education

High school diploma or equivalent

Tools

MS Office

Forklift Certification

Job description

Kilgore College is seeking a full-time Receiving/Inventory Services Specialist to manage incoming purchases, freight distribution, and asset tracking for college departments. The role includes processing receiving documents, inventory tagging, and coordinating with Purchasing and Facilities, with forklift operation required.

The position supports a 36-hour work week, offers benefits including insurance and retirement, and is based in Kilgore, TX.