Shipping Coordinator Lead

Pro-Active Engineering; Town of Sun Prairie (WI); On-site; USD 52,000 - 75,000; Full time

Job summary

Pro-Active Engineering seeks a Shipping Coordinator Lead to oversee hands-on packaging and shipping activities, ensuring accuracy and compliance with defined standards. The role combines expert operational execution with supervisory oversight, fostering team culture and quality processes.

You will administer precise record-keeping for traceability, manage non-conforming materials, and coordinate RMAs with Supply Chain and Quality teams.

Qualifications

• Hands-on shipping and packaging operations experience.
• Ability to ensure compliance with industry regulations and internal policies.
• Proven leadership and team-culture development skills.
• Strong record-keeping and traceability practices.

Responsibilities

• Oversee packaging and shipping operations to ensure accuracy and condition of shipments.
• Generate shipping labels, bills of lading, and packing slips; complete required paperwork.
• Coordinate material pickups and shipments; assist with loading/unloading delivery vehicles.
• Process customer and supplier RMAs in collaboration with Supply Chain and Quality teams.
• Maintain clean, organized, and safe packaging/shipping area; manage inventory cycle counts.

Skills

Shipping coordination

Team leadership

Quality compliance

Record keeping

Inventory control

RMA processing

Job description

JOB REQUIREMENTS:

Pro-Active Engineering is seeking a Shipping Coordinator Lead. This is a hands-on role and performs packaging and shipping activities to ensure accuracy, completeness and condition of shipments in accordance with defined policy standards, established procedures and regulations. Combines expert-level operational execution with direct supervisory oversight, team culture development, and High-level Quality Compliance Management. Essential Functions Administer accurate record keeping to ensure required traceability, precision and/or evidence that each material handling operation is documented and transaction history is reliably maintained. Ensure all material is properly packaged and maintained in accordance of defined manufacturer specifications, industry regulation(s) and company standards, (ESD handling, vacuum seal, moisture control, etc.). Perform and accurately record inventory cycle count results, as needed. Maintain Packaging / Shipping area in a clean, organized, and safe manner in accordance with defined standards and policies being sure to properly dispose any unnecessary debris, clutter, and product recycling. Handle and Route Non-Conforming Materials (NCM) in accordance with established procedures and practices. Process customer and supplier material return authorizations' (RMAs) with the cooperation and coordination of Supply Chain and Quality department representatives. Prepare and package material shipments with required certification paperwork in accordance with established procedures, policies and industry regulations. Perform outgoing shipment activities to validate and ensure accuracy, compliance and condition of material shipments are in accordance with industry and regulatory standards and adheres to established work processes, instructions and defined systems practices. Generate shipping labels, bills of lading, and packing slips, with appropriate shipping information and complete appropriate paperwork. Assist with loading and unloading delivery vehicles; to include lifting and stocking material in appropriate areas throughout the Materials area. Coordinate and schedule material pick-ups and shipments in an effective and timely manner. Promptly communicate delivery exceptions to pertinent functional personnel. Provide ongoing process review and suggestions for improvement. Monitor and request shipping supplies including boxes, bags, and bubble wrap, etc. Team Leadership: Supervises direct reports, approves timecards, and assists with hiring and talent acquisition Training & Culture: Audits team skill levels, delivers targeted training and monitors group participation to improve\... For full info follow application link. Pro-Active Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other category protected by law.