Shipping Coordinator II

Allison Transmission; Indianapolis, Northern (IN, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical & dental plans

Company 401(k) match

Paid time off

HSA benefits

Wellness program

Job summary

Allison Transmission in Indianapolis, IN is seeking a Shipping Coordinator to coordinate and schedule shipments with customers, freight carriers, and warehouse teams. You will prepare documentation, ensure on-time performance, and maintain accurate records for domestic and international shipments.

The role requires 5+ years in shipping or logistics, experience with ERP systems (SAP), and strong Excel skills.

Qualifications

• 5+ years in shipping, logistics or warehouse operations.
• Experience processing domestic and international bound shipments.
• Experience preparing documents like bills of lading and packing lists.
• Familiarity with carrier scheduling and freight booking.
• Strong data accuracy and attention to detail.

Responsibilities

• Coordinate and schedule shipments with customers, agents, carriers and couriers.
• Prepare shipping documentation and paperwork for domestic and international locations.
• Maintain accurate records of shipping activities.
• Coordinate outbound shipments with warehouse personnel.
• Ensure safety policies and regulatory requirements are met.
• Train additional personnel to achieve process continuity.

Skills

Shipping coordination

Logistics coordination

Data accuracy

Attention to detail

Carrier communication

Tools

SAP ERP

Microsoft Excel

Job description

JOIN THE TEAM THAT’S POWERING PROGRESS Building cities. Driving commerce. Fueling Progress. For over 100 years, Allison has powered the vehicles and technology that move our world forward. What powers us? Our employees. From the first person hired by James Allison in 1915 to the thousands across the globe who work for Allison today, we’re driving progress everywhere because we employ top talent worldwide. In both the Allison Transmission and Allison Off-Highway Drive and Motion Systems business units, our team strives to Improve the Way the World Works.

Benefits

Choice of medical plans with prescription coverage Employer HSA contribution Dental & Vision Insurance Paid Parental Leave Short & Long-Term Disability Other voluntary benefits including: Critical Illness, Hospital Indemnity, Identity Theft Protection and Pet Insurance 401K with generous Company match & contribution Accrued Paid Time Off 12 Paid Holidays + 1 Floating Holiday Robust employee wellness program Tuition assistance program

Job Responsibilities

• Coordinate and schedule shipments directly with customers, customer agents, freight carriers and couriers.
• Prepare shipping documentation, labels, and paperwork for both domestic and international locations.
• Maintain accurate records of shipping activities.
• Coordinate and prioritize outbound shipments with warehouse personnel.
• Ensure company safety policies and regulatory requirements are always met.
• Train additional personnel (both ATI and Contract) to achieve process continuity.

Key performance measures

• On-time shipment performance.
• Order/Documentation Accuracy.
• Consistent order processing time.
• Maintain shipment traceability.
• Successful training of additional associates.
• Adherence to safety standards and internal SOP’s (incident free performance).
• Demonstrates leadership beyond day-to-day execution.

Qualifications

• Understanding of freight optimization, mode selection and cost control to benefit the customer.
• Proficiency with Microsoft Excel, including functions for tracking shipments and creating reports as needed.
• Strong data accuracy and attention to detail.
• Ability to work overtime with little or no notice.
• Ability to handle exceptions, disruptions and last-minute shipment changes.
• Strong communication with carriers, suppliers, warehouse teams and customer service.
• High level of organization and urgency.
• Ability to work independently.

Experience

• 5 plus years of experience in shipping, logistics or warehouse operations.
• Demonstrated experience in support of DOD shipping requirements.
• 5 years in a shipment coordinator-level role.
• Hands-on experience processing domestic and international bound shipments.
• Experience preparing and reviewing key documents like bills of lading, packing lists, commercial invoices, etc.
• Familiarity with carrier scheduling, and freight booking.
• Working knowledge of ERP systems, preferably SAP.
• Experience working directly with carriers of all transportation modes.
• Ability to train others.
• Situational experience resolving carrier delays, shipment discrepancies or documentation issues.
• Experience working under tight deadlines and adjusting to last-minute changes.

Scope factors

Position has direct impact on company revenue success by scheduling and processing on-time shipments, and the accuracy of processing post goods issue data on a daily basis.

Allison Transmission is an equal opportunity employer. We have opportunities for all qualified applicants regardless of age, race, color, sex, religion, creed, national origin, disability, sexual orientation, gender identity/expression or veteran status.

If you are an individual with a disability or a disabled veteran requiring assistance and/or reasonable accommodations reviewing any of the careers information, please contact us at [e-mail].

Please note that Allison Transmission will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Allison Transmission will not solicit money or banking information from applicants.

Allison Transmission is the world’s largest manufacturer of commercial-duty automatic transmissions and hybrid propulsion systems. Our products are specified by more than 300 of the world’s leading vehicle manufacturers and are used in a range of market sectors—from bus, refuse and emergency to construction, distribution and defense. Allison was founded in 1915 in Indianapolis, Indiana, where the company’s global headquarters is still located. We have approximately 1,400 dealer and distributor locations, employ more than 2,700 people around the world and our international presence spans more than 80 countries.