Shipping Coordinator

Hartzell Propeller Inc.; Piqua (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

401(k) with employer match

GPU ownership program

Job summary

Hartzell Propeller Inc. seeks a Shipping Coordinator in Piqua, Ohio to oversee timely shipments and accurate documentation. The role focuses on carrier management, export compliance, and efficient order processing while coordinating with multiple departments to meet customer expectations.

The ideal candidate will handle domestic and international shipments, ensure regulatory adherence, and maintain strong carrier relationships in a fast-paced environment.

Qualifications

• High School Diploma or GED required; Associate’s degree in Business or related field preferred.
• 2-3 years related experience and training.
• Certification to ship dangerous goods preferred (if applicable)

Responsibilities

• Manage carrier relationships and negotiate freight rates.
• Coordinate day-to-day workload of shipping department.
• Work with Export Compliance Manager to interpret U.S. export regulations.
• Prepare shipments for all departments including domestic, international, and export shipments.
• Process FAA documentation and paperwork as required.
• Communicate with carriers and schedule shipments.
• Coordinate specialized packaging if required.
• Prepare reports for internal and external customers.
• Negotiate freight claims and represent Hartzell in reimbursement matters.
• Assist in product classification per NMFC and EAR/ITAR rules.

Skills

Carrier relationships

Freight rate negotiation

Export compliance

Shipping documentation

Customer communication

Attention to detail

Education

High School Diploma or GED

Associate’s degree in Business (preferred)

Tools

MS Office

Shipping software

Job description

Hartzell Propeller, founded in 1917 and headquartered in Piqua, Ohio, is the global leader in advanced aircraft propeller design and manufacturing for general aviation. The company supports both piston-engine and turboprop aircraft and provides custom propulsion solutions for electric, hybrid-electric, and advanced air mobility programs. Hartzell has continued to expand its capabilities through strategic acquisitions, including Tanis Aircraft Products in 2021 and Whirlwind Propeller in 2024, strengthening its experimental market offerings. Since 2024, Hartzell has also enhanced its MRO (Maintenance, Repair, and Overhaul) presence through the acquisition of 9 separate MRO facilities across North America and Europe.

Hartzell Propeller seeks a Shipping Coordinator to coordinate and support the timely and accurate shipment of products to customers. This role is responsible for preparing shipping documentation, coordinating carriers and freight, tracking shipments, and ensuring orders are processed efficiently and in accordance with company requirements. The ideal candidate will have a strong customer focused attitude and excellent communication skills.

Requirements

Key Expected Deliverables from the position

• Identify and take action upon opportunities to implement process and efficiency improvements
• Ensure accurate and timely shipments to Hartzell Propeller customers by managing day to day workload of department.
• Manage relationships with freight companies and negotiate rates on behalf of Hartzell
• Collaborate with others in the organization to accomplish company goals and to maintain customer satisfaction
• Develop full knowledge and understanding of U.S. export regulations and Hartzell’s export compliance program.

Key Responsibilities

• Manage carrier relationships and negotiate freight rates
• Coordinate the day to day workload of the shipping department
• Work with Export Compliance Manager to interpret U.S. export regulations to maintain procedures assuring compliance with all applicable regulations.
• Act as backup to Export Compliance Manager
• Prepare shipments for all Hartzell departments in accordance with customer requirements, applicable regulations and carrier requirements, including:
• Domestic and international courier shipments (Fedex/UPS).
• LTL carrier shipments (Roadway, ABF, etc)
• Export shipments via freight forwarders
• Shipments requiring specialized documentation ie: dangerous goods shipments, licensed shipments, carnets, etc.
• Process shipments in Hartzell’s customer order management system
• Process FAA documentation
• Communicate with carriers and schedule shipments
• Coordinate special packaging if required
• Prepare reports for internal and external customers as required
• Negotiate freight claims and represent the interests of Hartzell and Hartzell customers for reimbursement
• Assist in product classification in accordance with appropriate regulations (NMFC, EAR, etc.)

Required Education/Experience

• High School Diploma or GED required; Associate’s degree in Business or a related field preferred
• 2 -3 years related experience and training
• Certification to ship dangerous goods preferred

Technical Competencies

• Certified to ship Dangerous Goods (DOT & IATA)
• Knowledge of and ability to comply with regulatory requirements as they apply to shipment of Hartzell product
• Export regulations (including EAR, ITAR, FTR)
• FAA regulations
• DOT and NMFC – classification of goods
• OSHA (MSDS) – as required for dangerous goods shipments
• Knowledge of shipping-specific software and forms
• Understanding of documentation required for shipments
• Ability to communicate clearly and professionally with internal and external customers
• Basic knowledge of Hartzell product required to determine shipment methods
• Proficient Computer Skills (MS-Office, Internet)
• Accuracy, speed and attention to detail
• Ability to work in a high stress, fast paced environment with rapidly changing priorities

Behavioral Characteristics

• Adaptability - Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Builds Strategic Working Relationships – Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
• Continuous Learning – Actively identifies new areas for learning; regularly creates and takes advantage of learning opportunities; uses newly gained knowledge and skill on the job and learning through their application.
• Initiates Action – Takes prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
• Manages Work - Effectively managing one’s time and resources to ensure that work is completed efficiently.
• Quality Orientation - Accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

Our Culture

• We offer a comprehensive compensation and benefits package to support your well-being and professional growth including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company provided Growth Participation Units (GPU) and so much more.
• Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth.

Join our team to be part of a culture that encourages growth and development and celebrates our success.

Hartzell Propeller has a pre-employment and random Federal Drug & Alcohol Testing requirement and tests for marijuana, cocaine, opioids, amphetamines and phencyclidine in addition to alcohol.

Equal Opportunity Employer/Protected Veteran/Disability/E-Verify