Shipping Coordinator

NextGenEnergyJobs; Broken Arrow (OK); On-site; USD 42,000 - 52,000; Full time

Job summary

Zeeco is seeking a Shipping/Logistics coordinator in the United States. The role will coordinate documentation, shipping, and crating for equipment orders, with emphasis on international shipments and regulatory compliance.

The position requires 3–5 years of shipping experience, knowledge of INCO terms, and proficiency with Microsoft Office and Outlook for scheduling and communication.

Qualifications

• High School Diploma or equivalent with administrative experience in manufacturing.
• 3–5 years shipping experience domestically and internationally.
• Knowledge of international standards, INCO terms and required shipping docs.
• Strong communication and professional demeanor when dealing with customers.
• Proficient with Microsoft Office; ability to email and schedule meetings in Outlook.

Responsibilities

• Communicate with Project Engineer/Customer to determine requirements and responsibilities for documentation preparation and delivery of equipment order.
• Maintain shipping log.
• Ship drawings/documents for Engineering.
• Maintain photo file for orders.
• Keep up to date on international standards, customs regulations, crating requirements and all shipping documentation.
• Maintain shipping and crating schedule for capacity planning and on-time delivery.
• Maintain wood audit for crating.
• Coordinate return shipments for maintenance and warranty.
• Assist with purchasing and global logistics.

Skills

Shipping knowledge

INCO terms

Documentation handling

MS Outlook

Interpersonal skills

Customer communication

Education

High School Diploma

Administrative experience in manufacturing

Tools

Microsoft Suite

Outlook

Job description

Zeeco fosters a robust work environment where employees, from engineering teams to support groups, benefit from a strong culture, trained leadership, and opportunities for growth.

Key Responsibilities

• Communicate with Project Engineer/Customer to determine requirements/responsibilities for documentation preparation and deliver of equipment order.
• Maintain shipping log.
• Ship drawings/documents for Engineering.
• Maintain photo file for orders.
• Continued education on international standards, customs regulations, crating requirements and all shipping documentation.
• Maintain a shipping and crating schedule for capacity planning and on time delivery.
• Maintain the wood audit for crating
• Coordinate return shipments for maintenance and warranty
• Assist with purchasing and global logistics

Requirements

• High School Diploma and/or two years Administrative Experience in a manufacturing environment or an equivalent combination of education and experience.
• 3-5 years experience in shipping both domestic and internationally.
• Must have experience and knowledge of international standards, INCO terms and documentation requirements.
• Good interpersonal skills and experience dealing with the public or corporate customers.
• Demonstrates courteous and professional attitude.
• Experience in Microsoft Suite with extensive ability to email and schedule meetings in Outlook.
• Must be able to go up and down stairs.
• Must be able to communicate effectively.
• Must be able to operate a computer, telephone and other office equipment.
• Must not present a risk of injury to self or others while engaged in company duties.
• Must be able to work overtime as required.