Shipping Clerk / Administrative Support

Ingomar Packing Company; Los Banos, Northern (CA, KY); Hybrid; USD 29,000 - 33,000; Part time

Job summary

Ingomar Packing Company in Los Banos, CA is seeking a Shipping Clerk / Administrative Support to handle daily logistics tasks in a fast-paced warehouse environment. You will coordinate shipping schedules, check in drivers, and manage documents with accuracy and professionalism.

Responsibilities include data entry, cross-training with the logistics team, and maintaining clear communication across departments to ensure on-time shipments and organized records. Seasonal position with daytime hours.

Qualifications

• High school diploma or GED required with 1–3 years related experience.
• Strong written and verbal communication; bilingual preferred but not required.
• Proficient with Microsoft Office; experience with shipping systems and data entry.

Responsibilities

• Schedule and reschedule shipping appointments with customers and carriers.
• Check inbound/outbound loads; verify paperwork and timely check-in.
• Prepare and send load documents daily; maintain filing.
• Input shipment data into the system and assist logistics team.

Skills

Communication skills

Typing 40 WPM

Microsoft Office

Data entry

Shipping software

Education

High school diploma or GED

Tools

10-Key

Shipping management systems

Job description

# Shipping Clerk / Administrative SupportLos Banos, CA 93635## OverviewSalary Range$21.00 - $24.00 HourlyPosition TypeSeasonalJob ShiftDay## Description**Department**: Logistics / Warehouse**FLSA**: Non-Exempt**Employment Type**: Seasonal**Schedule**: Monday-Friday 0730-1600**Position Overview**Responsible for daily administrative aspects of the Logistics Department. Provides administrative assistance and support to the Logistics / Warehouse team.**Essential Functions:*** **Scheduling/ Rescheduling Appointments**: Coordinate with customers/ carriers and internal teams to arrange and adjust shipping schedules.* **Checking Inbound and Outbound Loads**: Check-in truck drivers; ensure they receive or provide the correct paperwork. Ensure accurate and timely check-in of all incoming and outgoing shipments. Monitor daily activities and ensure trucks are serviced in a timely manner.* **Document management**: Prepare and send load documents to customers daily, including shipping manifest and other necessary or required paperwork; then file and store accordingly.* **Communication**: Maintain clear and professional communication in all interactions-radio, phone, in-person, email, etc.* **Data Entry**: Accurately input shipment and delivery data into system.* **Administrative Assistance**: Support Logistics/Warehouse team with administrative overflow. Cross train, learn the other departmental positions and provide coverage for team when necessary.**COMPETENCIES**: To perform the job successfully, an individual should demonstrate the following competencies* **Judgement/ Problem Solving** Able to think independently; include appropriate people in decision making and make timely decisions. Address and resolve any issues that arise during the shipping process.* **Reasoning Ability** Able to apply common sense understanding to carry out detailed but straightforward written or oral instructions.* **Planning/Organizing** Prioritizes and plans workflow; uses time efficiently, sets goals and objectives, develops realistic action plans. Ensure that all tasks are completed within specified timeframes.* **Professionalism** Approaches others in a tactful manner, treats others with respect and consideration regardless of status or position. Accepts responsibility for own action plans.* **Collaboration** Work effectively and efficiently with warehouse and shipping staff to ensure smooth operations.* **Quality** Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality in a fast-paced environment.* **Initiative** Volunteers readily, seek responsibilities, takes independent actions, looks for opportunities to assist the team.* **Attendance** Is consistently at work and on time, ensures work responsibilities are covered.## Qualifications**Qualifications*** **Education and/or Experience** High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience.* **Communication Skills** Effective written and verbal communication skills. Bilingual preferred but not required.* **Computer Skills** Familiar with Microsoft Suite (Word, Excel, Outlook, etc.), data entry, and shipping management systems.* **Typing Skills** Typing speed of at least 40 WPM to keep up a standard level of efficiency. 10-Key a plus.**Physical Demands & Working Conditions**Primarily sedentary work in a fast-paced environment requiring prolonged sitting, computer use, and communication by phone and email. Being able to multi-task and stay organized is a must. Standing, walking, bending, climbing stairs, and lifting up to 30 pounds may be required.**Disclaimer**Job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. This description is intended to provide a general overview of the position and its core functions. Management reserves the right to modify, add, or remove duties, including other duties as assigned, as operational needs dictate. This job description does not constitute an employment contract, implied or otherwise, and employment remains \"at-will.\"**Equal Employment Opportunity (EEO) Statement**Ingomar Packing Company is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination and retaliation. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity, gender expression, national origin, ancestry, age (40 and over), physical or mental disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.**Reasonable Accommodation Statement**Consistent with the Americans with Disabilities Act and the California Fair Employment and Housing Act, Ingomar Packing Company, is committed to providing reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodation would impose an undue hardship on the conduct of its business. Applicants or employees who require accommodation should contact the Human Resources Department.