Shipping Clerk / Administrative Support

Ingomar-Packing-Company; Los Banos (CA); On-site; USD 25,000 - 36,000; Full time

Job summary

Ingomar Packing Company is seeking a Seasonal Logistics Administrative Assistant in California. The role entails coordinating shipping schedules with customers and carriers, checking in drivers, and ensuring accurate paperwork for inbound and outbound loads.

You will prepare shipping manifests, manage documents, and support the logistics/warehouse team with data entry and communications. This position requires solid organizational skills and reliable attendance.

Qualifications

• High school diploma or GED with 1–3 years related experience or equivalent.
• Effective written and verbal communication; bilingual preferred but not required.
• Proficient with Microsoft Office, data entry, and shipping management systems.

Responsibilities

• Coordinate shipping schedules with customers, carriers and internal teams.
• Check in truck drivers and ensure proper paperwork for inbound/outbound loads.
• Prepare and send load documents daily and file them appropriately.
• Maintain clear communication across radio, phone, in-person, and email.
• Enter shipment and delivery data into the system accurately.
• Provide administrative support to the logistics/warehouse team as needed.

Skills

Problem solving

Reasoning

Planning

Professionalism

Collaboration

Quality

Initiative

Attendance

Education

High school diploma or GED

Tools

Microsoft Office

Shipping management systems

Data entry

Typing 40 WPM

Job description

Department: Logistics / WarehouseFLSA: Non-ExemptEmployment Type: SeasonalSchedule: Monday-Friday 0730-1600Position OverviewResponsible for daily administrative aspects of the Logistics Department. Provides administrative assistance and support to the Logistics / Warehouse team.Essential Functions:Scheduling/ Rescheduling Appointments: Coordinate with customers/ carriers and internal teams to arrange and adjust shipping schedules.Checking Inbound and Outbound Loads: Check-in truck drivers; ensure they receive or provide the correct paperwork. Ensure accurate and timely check-in of all incoming and outgoing shipments. Monitor daily activities and ensure trucks are serviced in a timely manner.Document management: Prepare and send load documents to customers daily, including shipping manifest and other necessary or required paperwork; then file and store accordingly.Communication: Maintain clear and professional communication in all interactions-radio, phone, in-person, email, etc.Data Entry: Accurately input shipment and delivery data into system.Administrative Assistance: Support Logistics/Warehouse team with administrative overflow. Cross train, learn the other departmental positions and provide coverage for team when necessary.COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competenciesJudgement/ Problem Solving Able to think independently; include appropriate people in decision making and make timely decisions. Address and resolve any issues that arise during the shipping process.Reasoning Ability Able to apply common sense understanding to carry out detailed but straightforward written or oral instructions.Planning/Organizing Prioritizes and plans workflow; uses time efficiently, sets goals and objectives, develops realistic action plans. Ensure that all tasks are completed within specified timeframes.Professionalism Approaches others in a tactful manner, treats others with respect and consideration regardless of status or position. Accepts responsibility for own action plans.Collaboration Work effectively and efficiently with warehouse and shipping staff to ensure smooth operations.Quality Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality in a fast-paced environment.Initiative Volunteers readily, seek responsibilities, takes independent actions, looks for opportunities to assist the team.Attendance Is consistently at work and on time, ensures work responsibilities are covered.QualificationsEducation and/or Experience High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience.Communication Skills Effective written and verbal communication skills. Bilingual preferred but not required.Computer Skills Familiar with Microsoft Suite (Word, Excel, Outlook, etc.), data entry, and shipping management systems.Typing Skills Typing speed of at least 40 WPM to keep up a standard level of efficiency. 10-Key a plus.Physical Demands & Working ConditionsPrimarily sedentary work in a fast-paced environment requiring prolonged sitting, computer use, and communication by phone and email. Being able to multi-task and stay organized is a must. Standing, walking, bending, climbing stairs, and lifting up to 30 pounds may be required.DisclaimerJob descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. This description is intended to provide a general overview of the position and its core functions. Management reserves the right to modify, add, or remove duties, including other duties as assigned, as operational needs dictate. This job description does not constitute an employment contract, implied or otherwise, and employment remains \"at-will.\"Equal Employment Opportunity (EEO) StatementIngomar Packing Company is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination and retaliation. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity, gender expression, national origin, ancestry, age (40 and over), physical or mental disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.Reasonable Accommodation StatementConsistent with the Americans with Disabilities Act and the California Fair Employment and Housing Act, Ingomar Packing Company, is committed to providing reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless such accommodation would impose an undue hardship on the conduct of its business.Applicants or employees who require accommodation should contact the Human Resources Department.