Shipping Clerk

OnTrack Staffing North Richland Hills, TX; Town of Texas (WI); On-site; USD 22,000 - 30,000; Full time

Job summary

OnTrack Staffing North Richland Hills, TX is seeking a Shipping Clerk to handle shipping preparation, labeling, and documentation. The role includes processing international shipments, ensuring accuracy against orders, and maintaining compliant packing practices.

The position requires operating warehouse equipment and coordinating with carriers, with a focus on accuracy, safety, and timely shipment processing.

Responsibilities

• Pack and crate products for shipment as required.
• Label packages accurately with correct addresses and tracking information.
• Prepare shipping documentation, including Bills of Lading (BOL), packing lists, hazardous materials documentation, International Commercial Invoices, and customs forms.
• Complete International Commercial Invoices accurately, ensuring proper part descriptions, declared values, country of origin, HTS codes (if applicable), and Incoterms are documented for customs compliance.
• Verify outgoing shipments against sales orders to ensure accuracy and completeness.
• Inspect goods for damage or missing crates/boxes prior to shipment.
• Ensure packaging meets customer, carrier, and regulatory requirements.
• Operate warehouse equipment such as forklifts, hand trucks, and golf carts as needed.

Job description

Job Description

Shipping Clerk – Roles & Responsibilities

Shipping Preparation & Processing

• Pack andcrateproducts for shipment asrequired.
• Label packages accurately with correct addresses and tracking information.
• Prepare shipping documentation, including Bills of Lading (BOL), packing lists, hazardous materials documentation, International Commercial Invoices, and customs forms.
• Complete International Commercial Invoices accurately, ensuring proper part descriptions, declared values, country of origin, HTS codes (if applicable), and Incoterms are documented for customs compliance.
• Verify outgoing shipments against sales orders to ensure accuracy and completeness.
• Inspect goods for damage or missing crates/boxes prior to shipment.
• Ensure packaging meets customer, carrier, and regulatory requirements.
• Operate warehouse equipment such as forklifts, hand trucks, and golf carts as needed.

Logistics& Coordination

• Coordinate with carriers (UPS, FedEx, freight forwarders, and 3PL providers) for pickups and deliveries.
• Track, trace, and update the status of outgoing shipments and RMAs in the Teams Planner or designated system.
• Obtain rate quotes, calculate shipping costs, anddeterminethe most cost-effective routing and shipping methods.
• Coordinate with the Kitting Team to ensure all order components are accounted for prior to shipment (blue dot verification).
• Communicate material shortages, shipment delays, or discrepancies to supervisors and relevant departments.
• Maintainaccuratelogs and records of all outgoing shipments.
• Coordinate with Purchasing and vendors for pickup requests when necessary.

International Shipping & Compliance

• Prepare and review International Commercial Invoices for accuracy and completeness.
• Ensure proper part descriptions, declared values, country of origin, HTS codes (if applicable), ECCN (if applicable), and Incoterms are correctly documented.
• Verify export documentation aligns with packing lists, sales orders, and customer requirements.
• Coordinate with freight forwarders, customs brokers, and carriers to ensure smooth international transit.
• Ensure compliance with U.S. export regulations, trade compliance requirements, and company policies.
• Maintain export recordsin accordance withregulatory retention requirements.
• Communicate with internal departmentsregardingexport-controlled items or special documentation requirements.
• Monitor international shipments and proactively addresscustomsholds, delays, or documentation discrepancies.

Training – Shipping Department

• Completeinitialonboarding trainingspecificto shipping procedures and workflow.
• Receive hands-on training for packaging standards,cratingrequirements, andcustomsshipping instructions.
• Be trainedinpreparation and review of shipping documentation, including Bills of Lading (BOL), packing lists, hazardous materials documentation, and International Commercial Invoices.
• Complete trainingininternational shipping requirements, including HTS codes, ECCNexport compliance basics.
• Receive training on carrier systems such as UPS, FedEx, freight portals, and freight forwarder platforms.
• Be trained on internal systems (ERP, Teams Planner, or designated tracking system) for shipment processing and status updates.
• Undergo export compliance awareness trainingin accordance withU.S. regulations and company policy.
• Participate in ongoing refresher training as procedures, systems, or regulatory requirements change.
• Crosstrainwithin shipping functions to ensure operational coverage and continuity.

Safety & Housekeeping

• Follow all warehouse and production safety policies and procedures.
• Maintain a clean, organized, and clearly labeled shipping area.
• Report unsafe conditions, incidents, or near misses promptly.

General Warehouse Support

• Assist the Receiving Team with unloading and staging products as needed.
• Support audits, inventory counts, special projects, and process improvement initiatives