Shipping and Receiving Coordinator III

Spectraforce Technologies, Inc.; San Diego (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Shipping and Receiving Coordinator III to support the safe, accurate, and timely movement of materials in San Diego, CA. The role includes packing, labeling, and preparing domestic and international shipments, with responsibilities for records and ERP entries.

The position requires 2–4 years of related experience, a high school diploma, and the ability to operate forklifts. Duration is 3 months, with a Mon-Fri 40-hour week schedule.

Qualifications

• High school diploma or equivalent required.
• 2–4 years of related experience in shipping/receiving, inventory, or warehousing.

Responsibilities

• Receive materials against PO/records, verify quantities and condition, document discrepancies, route exceptions for resolution.
• Prepare domestic and international shipments with packing, labeling, weighing, staging, and required documents.
• Record transactions in shipping, inventory, warehouse, and ERP systems accurately and timely.
• Maintain shipment, receipt, inventory, chain-of-custody, and proof-of-delivery records for audits.
• Perform cycle counts, reconciliation, and location control; investigate discrepancies.
• Coordinate with Procurement, Planning, Order Management, Production, Security, Trade Compliance, and carriers to support service requirements.
• Monitor shipment/receipt status; communicate delays or issues to stakeholders.
• Follow SOPs and safety, environmental, and import/export requirements.
• Support continuous improvement, workplace organization, and cross-training as assigned.
• Ability to operate forklift types and sizes.

Skills

Forklift operator

Shipping receiving

Inventory control

ERP systems

Education

High school diploma

Tools

ERP systems

Job description

Job Title -Shipping and Receiving Coordinator III

Location - San Diego CA 92121

Duration - 3 Months

Shift - Mon-Fri, 40 hours a week

JOB DESCRIPTION

GENERAL SUMMARY:

Supports safe, accurate, and timely movement of materials, parts, supplies, and equipment through shipping, receiving, inventory control, warehousing, and distribution activities. The role performs physical and system transactions, maintains complete records, coordinates with internal customers and service providers, and follows applicable quality, safety, security, trade compliance, and company requirements.

PRINCIPAL DUTIES RESPONSIBILITIES:

• Receive materials against purchase orders, transfer documents, or other approved records, verify quantities and condition, document discrepancies, and route exceptions for resolution.
• Prepare domestic and international shipments, including packing, labeling, weighing, staging, and producing required shipping and internal movement documents.
• Complete accurate and timely transactions in approved shipping, inventory, warehouse, and enterprise resource planning systems.
• Maintain shipment, receipt, inventory, chain-of-custody, and proof-of-delivery records in accordance with retention and audit requirements.
• Perform inventory control activities, including cycle counts, reconciliation, transaction history research, location control, and discrepancy investigation.
• Coordinate with Procurement, Planning, Order Management, Production, Security, Trade Compliance, Finance, carriers, and internal customers to support service requirements and resolve issues.
• Monitor shipment and receipt status, communicate delays or exceptions promptly, and maintain accurate information for stakeholders.
• Follow standard operating procedures and applicable quality, safety, environmental, security, dangerous-goods, and import-export requirements.
• Support continuous improvement, workplace organization, cross-training, reporting, and other material coordination duties as assigned.
• Ability and prior experience as a forklift operator various types and sizes.

Shipping Receiving Coordinator III Scope:

Performs varied and nonroutine assignments with limited supervision and supports specialized, urgent, high-value, or controlled material movements.

Responsibilities:

Investigates shipment, receipt, inventory, and documentation discrepancies, coordinates corrective actions, supports cycle counts, reporting, training, procedure updates, and service recovery.

Knowledge and judgment:

Uses intermediate operational and system knowledge to analyze information, recognize risk, and resolve issues within policy, works directly with cross-functional partners as needed.

Typical experience:

High school diploma or equivalent and 2-4 years of related experience, or an equivalent combination of education and experience.