Shipping and Logistics Coordinator

Emergent Staffing; Seattle (WA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Emergent Staffing in Seattle (onsite Mon-Thurs, optional remote Fridays) seeks a Shipping & Logistics Coordinator to manage international freight, tracking, and vendor coordination. The role supports purchasing, inventory, and cross-functional teams across China and Europe.

You will drive cost-effective freight, resolve delays, and maintain accurate logistics data while improving processes and supplier partnerships in a dynamic environment.

Qualifications

• Experience in shipping, logistics, or supply chain.
• Strong communication and coordination with vendors and carriers.
• Proficient in ERP/inventory or sales-processing systems.
• Working knowledge of Microsoft Excel and Outlook.
• Ability to manage multiple shipments and priorities in a fast-moving environment.

Responsibilities

• Coordinate international shipping with cost-efficient freight.
• Book and manage freight shipments and consolidations.
• Coordinate with freight forwarders, carriers, factories, and vendors.
• Track shipments from origin to delivery and resolve delays.
• Communicate timelines and changes to internal teams.
• Coordinate production timelines and inventory with international partners.
• Maintain vendor relationships and support accounting on discrepancies.
• Support inventory planning, forecasting, and replenishment.
• Prepare purchase orders and update shipment data in systems.
• Verify received goods match orders and specs.

Skills

Vendor coordination

Microsoft Excel

Logistics coordination

Communication

Time management

Tools

ERP system

Outlook

Job description

**This is a direct hire position with one of our clients in Seattle, WA. This role will report onsite Mon-Thurs, with remote flexibility on Fridays at manager’s discretion. Applicants must be authorized to work in the U.S. without sponsorship.**

Our client is seeking a proactive Shipping & Logistics Coordinator to manage international freight, shipment tracking, vendor coordination, and delivery issues while supporting purchasing and inventory operations. This is a great opportunity for an early-carer logistics professional who enjoys taking ownership, improving processes, and working closely with purchasing, warehouse, accounting, and international partners.

Responsibilities

• Coordinate international shipping and logistics with a focus on efficient, cost-effective freight transportation.
• Book and manage freight shipments, including consolidations involving multiple factories or vendors.
• Work with freight forwarders, carriers, factories, and vendors to coordinate shipping requirements and delivery schedules.
• Track shipments from origin through delivery and help resolve shipping delays, receiving issues, and other logistics challenges.
• Communicate shipment timelines, delays, and changes to internal teams.
• Partner with international factories to coordinate production timelines, shipment readiness, and inventory availability.
• Maintain relationships with vendors and support purchasing and shipping activity involving suppliers in China and Europe.
• Support inventory management, forecasting, and replenishment to help ensure product availability.
• Prepare purchase orders and maintain accurate purchasing and shipment information within internal systems.
• Work with warehouse teams to confirm received products match expected items, quantities, and specifications.
• Partner with accounting when needed to resolve invoice, receiving, or shipment discrepancies.
• Maintain accurate freight documentation, shipping records, and logistics data.
• Identify opportunities to improve logistics processes, strengthen vendor relationships, and reduce freight costs.

Qualifications

• Approximately one to three years of experience in shipping, logistics, transportation, supply chain, or a related field.
• Hands-on experience coordinating shipments, tracking deliveries, and communicating with vendors, carriers, or freight partners.
• Understanding of inbound shipment tracking, freight consolidation, and delivery reconciliation.
• Experience working with an ERP, inventory, or sales-processing system.
• Working knowledge of Microsoft Excel and Outlook.
• Strong organizational skills, attention to detail, and time-management abilities.
• Ability to manage multiple shipments and competing priorities in a fast-moving environment.
• A proactive work style with the confidence to take initiative and move tasks forward.
• Strong communication, collaboration, and problem-solving skills.
• Ability to work effectively within a close-knit team and build a productive partnership with other team members.
• Willingness to work primarily onsite in Seattle, Monday through Thursday.

Nice to Haves

• Experience with Microsoft Dynamics Great Plains.
• Experience with SalesPad or a similar inventory and sales-processing platform.
• Purchasing, procurement, or purchase order experience.
• Experience in manufacturing, retail, consumer products, or another inventory-driven business.
• Experience coordinating international suppliers or shipments, particularly involving China or Europe.
• Experience partnering with warehouse and accounting teams to resolve receiving or invoicing discrepancies.
• Familiarity with inventory planning for seasonal demand, e-commerce, or wholesale fulfillment.