Shipment Clearing Representative

The Suddath Companies; Jacksonville (FL); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive wage

401(k)

Weekly pay

Biweekly pay

Paid Time Off

Tuition reimbursement

Job summary

The Suddath Companies is seeking a detail-oriented coordinator to manage the Pre-Move Survey process for military shipments. You will ensure surveys are received on time, update DPS/GMMS, and coordinate with military offices, vendors, and internal teams.

This role emphasizes accuracy, communication, and timely handling of preapprovals, government documents, and delivery schedules, with opportunities for growth in a stable, veteran-friendly logistics environment.

Qualifications

• High school diploma or GED; 1–2 years related experience and/or training.
• Prior experience in the moving industry preferred.
• Ability to read and interpret documents such as safety rules and procedure manuals.

Responsibilities

• Ensure Pre-Move Survey is received and processed by military deadlines.
• Update DPS and GMMS with survey weight, dates, and address changes.
• Enter and monitor preapprovals for accessorial services.
• Interface with Military Transportation Offices and vendors regarding preapproval status.
• Assist Billing and Accounts Payable with resolving preapproval issues.
• Process and distribute Government Bill of Lading documents.
• Verify transit times and Required Delivery Date accuracy.
• Update system notes regarding changes and communication.

Skills

Verbal & Written Communication

Customer Service

Multitasking

Teamwork

Attention to Detail

MS Word

MS Excel

Education

High School Diploma / GED

Tools

MS Word

MS Excel

Job description

Why Choose Suddath to “Move” your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package
• A 401(k) plan with company matching
• Weekly pay for hourly-paid employees
• Biweekly pay for salaried employees
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development

For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

Summary:

Ensure Pre-Move Survey is received and processed in accordance to military deadlines

Essential Duties and Responsibilities:

• Ensure Pre-Move Survey is received and processed in accordance to military deadlines.
• Update DPS and GMMS with pre-move survey weight, dates, and address changes.
• Enter and monitor all preapprovals for accessorial services in accordance to the 400NG and International Tender.
• Interface with Military Transportation Offices, vendors, customer service, and operations regarding preapproval status.
• Assist Billing and Accounts Payable departments with resolving preapproval issues.
• Process and distribute all Government Bill of Lading documents.
• Verify transit times to ensure the Required Delivery Date is accurate on all Government Bill of Lading documents.
• Update system with notes regarding changes and communication.

Job Skills Required:

• Excellent verbal and written communication skills
• Highly customer service oriented
• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work
• Excellent teamwork and interpersonal skills required
• Excellent attention to detail and follow through
• Ability to develop and maintain positive working relationships with internal and external customers

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or general education degree (GED); one to two years related experience and/or training; or equivalent combination of education and experience.

Prior experience in the moving industry preferred.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

Ability to write routine reports and correspondence.

Ability to speak effectively before groups of customers or employees of organization.

Excellent customer service and oral/written communication skills required.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of MS Word and MS Excel. Must have strong data entry skills.

Certificates and Licenses:

No certifications needed.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.

The Suddath Companies:

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

The Suddath Companies moves people and businesses together with our group of privately-owned companies and family of brands, including Perdue and Phase Integration.

Our mission is to serve our customers, communities and each other with the highest level of care, making lives easier by delivering in the moments that matter.

Since our inception more than 100 years ago, our values have been and continue to be at the foundation of everything we do. They are:

Values:

• Trust: We foster an environment of trust through our integrity, dependability and accountability. We fulfill our promises to each other and our customers.
• Innovation: We look for ways to continuously improve our customer and employee experience by challenging the status quo, taking smart risks and learning from mistakes.
• Teamwork: We collaborate through common goals as one team, welcoming the diversity of ideas, encouraging and supporting one another and celebrating contributions.
• Caring: We show empathy in all that we do, operating with compassion and understanding. We promote a safe and healthy work environment.
• Agility: We overcome challenges by being nimble and resilient, quickly accepting, driving and adapting to change.

The Suddath Companies are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

EQUAL OPPORTUNITY EMPLOYER VETERANS/DISABLED