Shiley Dean's Office Student Assistant

University Of Portland

Portland (OR)

On-site

USD 19,000 - 27,000

Part time

14 days+

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Job summary

University of Portland is seeking Shiley Dean’s Office Student Assistants to provide professional-level office support as part of a team in the Dean’s Office. The role estimates 10-15 hours per week with duties spanning administrative tasks, social media, and event support.

Candidates should maintain confidentiality, communicate effectively, and be detail-focused. Preference for Microsoft Office proficiency. Open to multiple vacancies; wage aligns with Portland minimum.

Qualifications

Maintain a professional manner at all times.
Respect and protect confidentiality of SSOE information (including student/staff/faculty matters).
Exhibit strong written and oral communication skills.
Detail oriented with strong critical thinking and effective problem-solving skills.

Responsibilities

Assist staff team with administrative tasks (data entry/reconciliation, copying/scanning, on-campus errands, etc.).
Take initiative in seeking additional projects after completion of each project.
Other administrative tasks as needed.
Post updates and engaging information on social media platforms.
Support the weekly student newsletter The Pulse.
Create graphic images for display screens in Shiley, Engage events and social media.
Assist in welcoming guests to the office, potentially leading building tours.
Support Shiley and UP outreach events scheduled during evenings and weekends.
Interview faculty and students to create pieces for social media, SSOE and UP marketing.

Skills

Microsoft Office Suite

Job description

Department Shiley School of Engineering Office Administration

Terms and Hours

Approx. 10 - 15 hrs/wk

Job Category

Student Employment

Hourly Wage

Portland Metro Minimum Wage ($16.80)

Job Summary

Shiley Dean’s Office Student Assistants will perform a variety of different office support tasks as part of a team to provide professional-level assistance. They are responsible for supporting the School’s administrators and staff in the Dean’s Office. The position is estimated to require 10-15 hours per week.

Core Duties

Assist staff team with administrative tasks (data entry/reconciliation, copying/ scanning, on-campus errands, etc.)
Take initiative in seeking additional projects after completion of each project
Other administrative tasks as needed

Marketing and related tasks:

Post updates and engaging information on social media platforms
Support the weekly student newsletter “The Pulse”
Create graphic images for the display screens in Shiley, events in Engage and social media
Assist in welcoming guests to the office, including prospective students and families, potentially leading building tours and/or answering questions about UP
Support Shiley and UP outreach events scheduled during evenings and weekends
Interview faculty and students to create pieces for social media, SSOE and UP marketing, etc.
Other relevant duties as assigned

Minimum Qualifications

Maintain a professional manner at all times
Respect and protect confidentiality of SSOE information (including student/staff/faculty matters)
Exhibit strong written and oral communication skills
Detail oriented with strong critical thinking and effective problem-solving skills

Preferred Qualifications

Fluency in use of software/programs including