Human Resources Assistant

University Of Portland; Portland, Northern (OR, KY); Hybrid; USD 21,000 - 25,000; Part time

Job summary

The University of Portland is seeking a Human Resources Assistant to support the HR team with updating electronic employee files, data entry in Banner, processing employment documents, and creating/maintaining online trainings. This role offers 6-12 hours per week during Summer with potential continuation into Fall and Spring, working during HR office hours.

The position reports to the Employment Specialist and involves scanning, Banner ID creation, training development, audits, CMS updates, and

Qualifications

• Confidentiality required; willingness to sign confidentiality agreement.
• Experience with a database or enterprise system; ability to learn new tools quickly.
• Detail- and data-oriented with strong Excel data auditing skills.
• Experience organizing and auditing data in Microsoft Excel.
• Customer service experience with diverse individuals.
• Maintain professional appearance and work habits; 6–12 hours per week availability.

Responsibilities

• Daily scanning and indexing in electronic employee files.
• Creation of University ID numbers via Banner.
• Develop and maintain training materials and track attendance.
• Monitor online training notifications and completion in Banner.
• Maintain HR website using CMS and edit web content.
• Assist HR staff with internal audits using Excel and Banner.
• Support Student Employment and HR event programming as needed.

Skills

Confidentiality

Data entry

Detail oriented

Microsoft Excel

Customer service

Self-motivation

Tools

Banner

Oracle

Job description

The Human Resources Assistant position serves as an essential function of support to the Human Resources (HR) team while focusing mainly on updating electronic employee files, data entry in Banner, processing employment documents, and the creation/maintenance of online trainings.

This position provides the opportunity to work 6-12 hours during Summer, with possible continuation into the Fall and Spring semester. Hours worked would be during Human Resource office hours 8:30am to 4:30pm, Monday through Friday. This position reports to the Employment Specialist.

Core Duties

• Daily scanning and indexing in electronic employee files using the University’s document imaging system
• Creation of University ID numbers via Ellucian Banner
• Help develop and maintain training materials and track training attendance. Assist in creating and formatting of training and presentation materials
• Monitor online training notifications and completion entry in Banner
• Copying, filing, shredding of sensitive documents
• Assist HR staff members with internal audits using Excel and Banner
• Maintenance and updates to HR website using CMS
• Editing of web content and other documents as requested
• Research matters as requested
• Support Student Employment program as needed, including: event programming, policy violation audits, electronic file keeping of employment documents, reviewing job descriptions, processing hiring requests, email and phone support.
• Support HR event programming, including new staff orientation events, employee wellness events, and student employment programming.
• Additional duties as assigned

Minimum Qualifications

• Strong commitment to confidentiality and willingness to sign a confidentiality agreement
• Experience with a database or enterprise system and willingness to learn new tools/systems quickly
• Detail and data oriented
• Experience organizing and auditing data in Microsoft Excel
• Self-motivated and able to take initiative
• Demonstrated technical and organizational skills
• Customer service experience working with a variety of types of people
• Maintain professional appearance and work habits
• Required availability: Able to work 6-12 hours per week (Monday – Thursday)
  • Preferred availability: Monday and Wednesday

Preferred Qualifications

• Availability during academic breaks
• Experience working in a professional office
• Knowledge Banner or other Oracle products
• Students with Federal Work Study in Financial Aid package preferred

Physical Requirements

• N/A

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Why are you interested in this position at the University of Portland?

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter

Optional Documents

Contact
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.943.8484
[e-mail]