SHI - Education Project Assistant - Career Pathways

Sealaska; Juneau (AK); On-site; USD 42,000 - 52,000; Full time

Job summary

Sealaska Heritage Institute is seeking an administrative support professional to help implement a culturally responsive CTE pathways grant project serving Southeast Alaska Native students. Responsibilities include organizing documents, managing procurement and travel logistics, and administering pre/post surveys with attention to detail.

The role involves collaborating with team members, maintaining program records, and supporting outreach to maximize participant engagement.

Qualifications

• High School Diploma
• One year of administrative experience or equivalent office experience.

Responsibilities

• Organize and maintain documents, supplies and inventory.
• Track data and prepare initial purchase and reimbursement forms (PRFs).
• Initiate communication regarding travel logistics and support meeting scheduling.
• File and manage program documentation.
• Assist to administer and ensure the timely completion of pre/post surveys by project participants.
• Assist with project outreach to encourage participation in the project.
• Organizes and prioritizes large volumes of information and incoming inquiries and other phone calls.
• Schedules and organizes complex activities, such as meetings, conferences, and department activities.

Skills

Verbal communication

Written communication

Interpersonal skills

Self-motivation

Teamwork

Computer skills

Alaska Native cultures

Driving

Education

High School Diploma

Tools

Word processors

Spreadsheets

Database software

Online survey tools

Job description

Job Summary

Provides foundational administrative and operational support. This position supports the implementation of the Culturally Responsive Career Technical Education Pathways grant-funded project implemented by Sealaska Heritage Institute. The program will serve AK Native students across Southeast AK in post-secondary planning including (dual enrollment CTE courses, Indigenous College and Career Fair, post secondary planning and work readiness, mentorships/internships and Traditional Games) by managing procurement, travel, and contract workflows.

Duties/Responsibilities

• Organize and maintain documents, supplies and inventory
• Track data and prepare initial purchase and reimbursement forms (PRFs)
• Initiate communication regarding travel logistics and support meeting scheduling.
• File and manage program documentation
• Assist to administer and ensure the timely completion of pre/post surveys by project participants
• Assist with project outreach to encourage participation in the project.
• Organizes and prioritizes large volumes of information and incoming inquiries and other phone calls.
• Schedules and organizes complex activities, such as meetings, conferences, and department activities.
• Other duties as assigned.

Required Skills

• Excellent verbal, written, and interpersonal communication skills
• Ability to work well on own initiative and within a team
• Proficient in computer applications, including word processors, spreadsheets, database software, and online survey applications
• Highly organized, self-motivated, and attentive to details
• Knowledge of Alaska Native cultures
• May require driving a company vehicle.

Supervisory Responsibility

This position will have no direct reports.

Work Environment

This position’s duties are performed at SHI offices. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to verbally communicate. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, and climbing. The employee must frequently lift and/or move objects up to 20 pounds and occasionally lift and/or move objects up to 50 pounds.

About this Role

This is a full-time benefited position. SHI employees are expected to work during SHI’s regular business hours of 8:00am to 4:30pm Monday to Friday. Additionally, employees may work up to or over 45 hours per week or additional time as needed to meet workload demands or special events such as Celebration.

Required Education and Experience

• High School Diploma
• One year of administrative experience or equivalent office

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.