SHI - Education Project Assistant - Career Pathways

Sealaska; Juneau (AK); On-site; USD 40,000 - 55,000; Full time

Job summary

Sealaska offers an administrative support role serving Southeast Alaska Native students through the SHI grant-funded Culturally Responsive Career Technical Education Pathways program. The position handles procurement, travel, and contract workflows to support post-secondary planning and work readiness.

Applicants should have a High School Diploma and at least one year of administrative experience. The role is based in SHI offices in Alaska, with standard office duties and the potential for event

Qualifications

• Diploma and/or administrative experience required.
• Ability to work independently and within a team.
• Familiarity with data tracking and procurement processes.

Responsibilities

• Organize documents, supplies, and inventory.
• Track data and prepare purchase and reimbursement forms.
• Coordinate travel logistics and meetings.
• Manage program documentation and surveys.
• Assist with outreach and participant engagement.
• Support complex scheduling and project activities.

Skills

Excellent verbal communication

Written communication

Interpersonal communication

Teamwork

Initiative

Organizational skills

Attention to detail

Driving a company vehicle (may be)

Education

High School Diploma

Tools

Word processors

Spreadsheets

Database software

Online survey applications

Job description

Job Summary

Provides foundational administrative and operational support. This position supports the implementation of the Culturally Responsive Career Technical Education Pathways grant-funded project implemented by Sealaska Heritage Institute. The program will serve AK Native students across Southeast AK in post-secondary planning including (dual enrollment CTE courses, Indigenous College and Career Fair, post secondary planning and work readiness, mentorships/internships and Traditional Games) by managing procurement, travel, and contract workflows.

Job Summary

Provides foundational administrative and operational support. This position supports the implementation of the Culturally Responsive Career Technical Education Pathways grant-funded project implemented by Sealaska Heritage Institute. The program will serve AK Native students across Southeast AK in post-secondary planning including (dual enrollment CTE courses, Indigenous College and Career Fair, post secondary planning and work readiness, mentorships/internships and Traditional Games) by managing procurement, travel, and contract workflows.

Duties/Responsibilities

• Organize and maintain documents, supplies and inventory
• Track data and prepare initial purchase and reimbursement forms (PRFs)
• Initiate communication regarding travel logistics and support meeting scheduling.
• File and manage program documentation
• Assist to administer and ensure the timely completion of pre/post surveys by project participants
• Assist with project outreach to encourage participation in the project.
• Organizes and prioritizes large volumes of information and incoming inquiries and other phone calls.
• Schedules and organizes complex activities, such as meetings, conferences, and department activities.
• Other duties as assigned.

Required Skills

• Excellent verbal, written, and interpersonal communication skills
• Ability to work well on own initiative and within a team
• Proficient in computer applications, including word processors, spreadsheets, database software, and online survey applications
• Highly organized, self-motivated, and attentive to details
• Knowledge of Alaska Native cultures
• May require driving a company vehicle.

Supervisory Responsibility

This position will have no direct reports.

Work Environment

This position's duties are performed at SHI offices. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to verbally communicate. This position is very active and requires standing, walking, bending, kneeling, stooping, crouching, and climbing. The employee must frequently lift and/or move objects up to 20 pounds and occasionally lift and/or move objects up to 50 pounds.

About This Role

This is a full-time benefited position. SHI employees are expected to work during SHI's regular business hours of 8:00am to 4:30pm Monday to Friday. Additionally, employees may work up to or over 45 hours per week or additional time as needed to meet workload demands or special events such as Celebration.

Required Education And Experience

• High School Diploma
• One year of administrative experience or equivalent office

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Review the Benefits associated with this position: https://www.sealaska.com/benefits/

Who is Sealaska?

Established in 1972, Sealaska is the Alaska Native regional corporation for Southeast Alaska. Our 23,000 shareholders are Tlingit, Haida and Tsimshian people with more than 10,000 years of ancestral ties to the oceans, forests and communities of Southeast Alaska. We serve the twin goals of economic prosperity and environmental protection. Sealaska Heritage Institute is an affiliate of Sealaska.

We are committed to providing the best possible climate for maximum development and goal achievement for all our employees. As a subsidiary of a Native-owned company, Sealaska Heritage Institute is proud to promote an inclusive and diverse workplace, with respect for the cultural traditions in the communities where we operate.

Sealaska Heritage Institute is an equal opportunity employer. All applicants are considered without regard to race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. However, preference may be extended to an enrolled member of a federally-recognized Indian Tribe.*

• "Indian Tribe" means an Indian Tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 668; 43 U.S.C. 1601) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.