SHI - Art Project Coordinator

Sealaska; Juneau (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

Sealaska seeks a committed Program Coordinator to oversee SHI Art projects and related initiatives. The role focuses on coordinating sustainable arts activities, artist markets, residencies, workshops, and camps under the Art Director’s guidance.

Responsibilities include outreach, interdepartmental coordination, administrative support, and grant reporting while maintaining financial oversight to ensure grant compliance.

Qualifications

• Proven ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills.
• Knowledge of Southeast Alaska Native culture is a plus.
• 3 years of professional work in project management and program coordination.

Responsibilities

• Outreach and engagement with stakeholders and partners.
• Liaise with other departments and outside agencies.
• Plan and coordinate multiple projects and disseminate information.
• Provide administrative support and monitor partner activities.
• Schedule meetings and travel related to art programs.
• Develop and update project manuals and forms.
• Support grant reporting and progress reporting to directors and board.
• Maintain financial oversight to comply with grant requirements.

Skills

Verbal and written communication

Project coordination

Multitasking

Organizational skills

Stakeholder engagement

Budget and grant reporting

Education

BA/BS in related field

Tools

Spreadsheets

Databases

Charts/Graphs

Job description

Job Summary

The objective of this position is to provide oversight and management of specified Sealaska Heritage Institute (SHI) Art projects. This includes, but is not limited to co-development and implementation of coordination of Sustainable Arts activities, Native Artist markets, arts residencies, workshops, mentor-apprenticeships focusing on endangered art forms, co-coordination and implementation of summer camps and professional trainings, support for Celebration events, implemented under direct supervision by the SHI Art Director. Independent judgement is required to plan, prioritize, and organize diversified workloads and to recommend changes in relation to program practices or procedures.

Duties/Responsibilities

• Responsible for outreach and engagement with stakeholders, project partners, and participants; diplomatically communicates with a diverse group within the region.
• Acts as a liaison with other departments and outside agencies in support of the art department programs and projects.
• Works independently and within a team on special nonrecurring and ongoing projects. As directed, acts on behalf of the Art Department for projects, which may include planning and coordinating multiple projects, and disseminating information.
• Provides administrative support to community partners/liaisons, monitors and tracks progress on partner activities and reporting.
• Schedules and co-coordinates complex activities such as meetings, travel, institutes, academies, as related to the art programs.
• Establishes, develops, maintains, and updates necessary documents including project program manuals, project-related forms, and resource material in support of partners and the projects.
• Implements project assessment tools for the art programs and projects.
• Co-responsible for completion and submission of grant reporting documents and other required reporting. Provides progress reports to Art Director, SHI Board of Trustees and Management using a wide variety of general correspondences, memos, charts, tables, and graphs; responsible for accuracy and clarity of all reporting.
• Maintains financial oversight to ensure compliance with grant requirements and expenditure of funds to avoid cost overruns by end of grant period.

Required Skills

• Demonstrated high level of verbal, written, and interpersonal communication skills
• Demonstrated ability to manage multiple projects and activities with attention to detail
• Strong organizational and planning skills in project management and program coordination
• Technical capacity and expertise in using charts, tables, graphs, spreadsheets, and databases
• Knowledge of Southeast Alaska Native culture and languages
• May require driving a company vehicle.

Supervisory Responsibility

No supervisory responsibilities.

Work Environment

This position's duties are performed primarily at the Sealaska Heritage Arts Campus. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to verbally communicate. This position will require sitting at a desk and using a computer mouse and keyboard. The position may also require standing, walking, bending, kneeling, and crouching. The employee may be required to lift and/or move objects up to 20 pounds.

About this Role

This is a full-time benefited position, working 37.5 hours a week. Regular hours of work are 8:00am to 4:30pm Monday through Friday.

Required Education and Experience

• 3 years of professional work in project management and program coordination

Preferred Education and Experience

• 5 years of professional work in project-related field
• Bachelor of Arts or Science Degree in project-related field

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.